Scheduling and Exams Advisor

**Regular/Temporary** - Temporary - **Job Title**- Scheduling and Exams Advisor - **Job ID** - 73260 - **Location**- Central Campus - **Open Date** - 12/02/2025 - **Job Type** - Limited Term (>12 months) - **Close Date** - 12/09/2025 - **Employee Group** - Unifor Unit 1, Staff - **Favorite Job** - **Department** - Scheduling & Exams - **Salary Grade/Band** - Grade 7 - **Salary Range** - $25.70 - $39.89 (hourly) - **Contract Duration** - 18.1 Months - **Hours per Week** - 35- **Posting Details**- - **Schedule** - 8:30am to 4:30pm, Monday to Friday - **Education Level** - 3 year Community College diploma in a related field. - **Career Level** - Requires 3 years of relevant experience. - Job Code - JD0929 - Location - Gilmour Hall - Expected Start - January 2026 Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement. The Office of the Registrar provides a number of services to both prospective and current students and is the primary source of information on enrolment, convocation ceremonies and important student dates and events throughout the year. The Office of the Registrar comprises of 8 departments: Student Services & Financial Support, Student Recruitment, Undergraduate Admissions, Student Records, Systems, Scheduling & Examinations, Communications and Central RO Administration and has a staff complement of approximately 100. This dynamic team works together providing assistance to students from the beginning of their time at McMaster University until they graduate. In the Scheduling & Examinations department, we create optimal undergraduate course schedules and process academic room booking requests that balance the needs of students, faculty and programs. We schedule and administer undergraduate final and deferred exams and proctor exams from other institutions. **We are currently looking to hire a Scheduling & Examinations Advisor that will provide top notch service and use a variety of specialized skills to promote and support the overall strategic plan of the Office of the Registrar. The ideal Scheduling & Examinations Advisor is a creative, critical thinker. They are someone who excels at solving puzzles and problems; that can spot patterns and anomalies in data; a “big thinker” who is able to visualize and choose the best scenario from ever-changing alternatives.** ** Job Summary**: Responsible for supporting the Scheduling and Examinations Officers to optimize scheduling, rooming, and administration of all undergraduate courses and examinations, including special accommodations for students and instructors. ** Purpose and Key Functions**: - Prepare undergraduate course and examination timetables based on standard criteria and guidelines given by other staff. - Identify scheduling conflicts, provide intermediate solutions before escalating to the attention of other staff. - Review and recommend system and procedural changes related to relevant databases, queries, and reports. - Translate enrolment requirements and categories into code and troubleshoot problems experienced by students, staff, and faculty. - Participate in the implementation and testing of new software including release updates. - Identify errors, conduct fit and gap analyses, and develop recommendations for improvement. - Provide support and advice for administering undergraduate course and examination scheduling activities by monitoring and recommending changes to course enrolment controls, category codes, course requisites, and other scheduling information such as rooms, instructors, and course and academic program constraints. - Write a variety of documents including, but not limited to, procedure manuals and correspondence. - Create and populate spreadsheets to track and maintain information pertaining to examinations and scheduling. - Respond independently to inquiries that are specific in nature and require a thorough knowledge of established departmental policies and procedures. - Exchange academic and administrative information with others. - Provide scheduling and examination advice to others. - Plan, coordinate, and deliver training sessions on relevant data collection, procedures, and policies. - Create, update, and maintain databases to input, track, and retrieve information. - Participate in monitoring examinations. - Input financial and other information required to process payroll for exam invigilators.- Provide support for the preparation and administration of convocation by posting signage, identifying special needs seating, and staffing the administration desk during convocation. - Report classroom deficiencies to the appropriate area offices for resolution. ** Assets**: Exceptional analytical and communication skills are required to s