Election Coordinator

**Election Coordinator**

The City of Belleville, known as the ‘Friendly City’, is located at the mouth of the Moira River where it meets the picturesque Bay of Quinte. Experience world-class fishing, boating, cycling, and walking along approximately 14 kilometers of waterfront trails. Situated between Toronto and Montreal, and less than one hour from the U.S. border, the City truly is at the center of it all.

Currently, the City of Belleville has an exciting opportunity for a highly motivated, strategic, and dynamic individual to join the People & Corporate Services Department, City Clerk’s Office as the Election Coordinator.

**Closing Date**:Friday, June 18, 2025**at 4:30 PM**
**Position Type**:Temporary Part-time Sep-Dec 2025; Temporary Fulltime Jan-Nov 2026
**Department**: People & Corporate Services Department, City Clerk’s Section
**File Number**: SV25-65
**Number of Positions**:One (1)
**Location**: City Hall (169 Front Street, Belleville, ON)
**Hours**: 35 hours per week, Monday - Friday, 8:30am to 4:30pm (some evening and weekend work will be required)
**Employee Group**: Non-Union
**Salary**:Grade 10 ($71,416.97-$85,019.64)

**PURPOSE AND SCOPE**:
Reporting to the City Clerk, or designate, the Election Coordinator will be responsible for organizing and managing the municipal and school board election process.
**KEY RESPONSIBILITIES**:
This position will:

- Assist the City Clerk with the planning, administration, and organization of all aspects of the municipal election.
- Assist with research, developing and implementing strategies, including policies and procedures related to various aspects of the municipal election.
- Review the amendments to the Municipal Elections Act and identify changes to the Act that need implementation and compliance by deadline dates.
- Coordinate staff, materials, and equipment necessary to effectively implement the election, including the implementation of agreements and procurement documents.
- Oversee the execution of various projects and ensure all legislative requirements are met.
- Ensure all compliance with the Municipal Elections Act, Municipal Act and Accessibility for Ontarians with Disabilities Act and draft any policies, plans and procedures as required.
- Work with the Communications staff to establish a communication plan.
- Revise, update and prepare election materials including information manuals and pamphlets, election/user handbooks and manuals, voters lists, voter notification cards and ballots.
- Responsible for the recruitment and training of election personnel including the scheduling of training sessions.
- Preparation of election training materials.
- Arrange for Voter Assistance Centre locations to be used during elections.
- Oversee the list of electors including revisions to the list, as required.
- Inventory and order all required election supplies to be used during the election.
- Organize the preparation and distribution of ballot boxes, supplies and electronic equipment.
- Setup and oversee the Voter Assistance Centre.
- Organize election day activities including election workers.
- Perform other duties as assigned pursuant to the Municipal Elections Act and the Municipal Act, ensuring compliance with legislation and timeline.

**_ Note: the above duties and responsibilities are not to be construed as all-inclusive._**

**EDUCATION/TRAINING/SPECIALIZED SKILLS**:
Minimum Qualifications:

- Successful completion of a two-year post-secondary education

Preferred Qualifications:

- Successful completion of a two-year post-secondary education in Public or Business Administration.

**WORK EXPERIENCE**:
Required Qualifications:

- Three (3) years’ experience in municipal administration, leading and managing projects, including municipal election experience.
- Excellent communication and organizational and time management skills.
- Familiar with municipal and election-specific software.
- Valid Class “G” Driver’s Licence, satisfactory driver’s abstract to be held and maintained and access to a reliable personal vehicle
- Satisfactory Criminal Record Check (“CRC”) prior to commencing work at the City of Belleville.
- Proficient in the use of Microsoft Office 365.

Preferred Qualifications:

- Knowledge of municipal government processes and parliamentary procedures.
- Demonstrated experience working in municipal elections, in Ontario, with responsibilities in administration and coordinating elections.
- Demonstrated experience in policy administration
- Experience facilitating community outreach and public engagement projects, including conducting public workshops, events and activities on a variety of issues.
- Experience working with elected officials, committees, or boards.

**WHAT’S IN IT FOR YOU**:

- Competitive market salary
- Optional Enrollment in the OMERS Pension Plan
- Live, work, and play in the beautiful city of Belleville and experience all that it has to offer.

Applicants will be required to provide at their own expense a satis