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Intellectual Property Operations Administrator

2 weeks ago

Mississauga, Canada AstraZeneca Full time

**Intellectual Property Operations Administrator**

**Hybrid Work
- on average 3 days/week from office**

**Minimum 1 day from our Mississauga office and 2 days from our Mississauga or Downtown (temporary) office**

**Summary**:
**Typical Accountabilities**:
**Intellectual Property Systems Support**
- Work with the IP Operations team and Global IP function to ensure all patent and trademark systems are up-to-date and fully functional. Ensure all team members are granted access and set up in the systems.
- Support execution of various legal documents required to obtain and maintain AZ’s global patent and trademark portfolios
- Manage Power of Attorney documents for the IP and Trademarks groups
- Manage Patent and Trademark Deposit Accounts for USPTO, WIPO, EUIPO, etc.
- Coordinating with international teams to ensure seamless global operations.

**Cross-Functional Interaction**:

- Assist with the execution of the Global IP Legal Department’s systems and processes, potentially including,docketing systems, document management, billing matter management.
- Collaborate with others across Legal and Legal Operations, Finance, Procurement, IT, Regulatory and Global Business Services
- Manage vendor relationships, Global IP subscriptions, and various Bar membership dues.
- Processing payments via Coupa and other financial systems.

**Essential Skills and Experience**
- 5-6 years of administrative experience, less experience may be considered if you have experience in the legal field
- Self-motivated, with proven organizational skills and ability to manage multiple high-priority tasks and deadlines.
- Excellent interpersonal and communication skills to interact with a diverse and international team of attorneys, staff, and inventors.
- Strong financial and technical competence
- Excellent proficiency in MS Word, Outlook, Adobe Acrobat, and MS Excel.
- Ability to effectively multitask in a dynamic environment while maintaining confidentiality and discretion.

**Desirable Skills and Experience**
- An undergraduate degree and/or a recognized qualification in Patent/Trademark Administration.
- 3 or more years of experience working at a law firm, experience as a paralegal is highly desirable
- Experience working in a global company
- Knowledge of Anaqua, or a similar IP management system.
- Knowledge of CounselLink, or similar Legal billing system
- Knowledge of Worksite/iManage or a similar document management system.

**Great People want to Work with us Find out why**:

- GTAA Top Employer Award for 10 years
- Top 100 Employers Award
- Canada’s Most Admired Corporate Culture
- Learn more about working with us in Canada
- View our YouTube channel

Recognizing the importance of individualized flexibility, our ways of working allow employees to balance personal and work commitments while ensuring we continue to create a strong culture of collaboration and teamwork by engaging face-to-face in our offices 3 days a week. Our head office is purposely designed with collaboration in mind, providing space where teams can come together to strategize, brainstorm and connect on key projects.