Project Controls Assistant

CDE Engineering Ltd. is a privately owned Calgary-based full-service engineering firm. We specialize in providing engineering procurement and construction management services for Canada's energy sector, focusing on the upstream and midstream segments of the oil and gas industry.

Role Description

This is an entry level position that will play a key role in supporting the successful delivery of strategic projects by providing consistent and accurate deliverables tracking, schedule and cost controls, and executive-level reporting. Working within the Project Delivery Department, this role ensures that projects adhere to established governance, reporting standards, and best practices in project control disciplines.

Reports to: Lead Project Engineers

Main Responsibilities

Collaboration:

- Provide project management assistance and project controls support throughout the life-cycle of a project from proposal through to project closeout.
- Set up collaboration sessions in Bluebeam studio software.

Document Control
- Maintain a structured system for organizing and storing project documents, ensuring the most current versions are available
- Request drawings from stakeholders.
- Keep detailed records of document status, including approvals, reviews, and changes, maintaining a clear audit trail to track changes
- Maintain and manage project documentation folders in SharePoint and internal networks, ensuring version control, accessibility, and proper naming conventions are consistently applied across all active and archived projects
- Review and audit final drawings to ensure accuracy and compliance before delivering turnover packages to the client.
- Coordinate with Quality Control (QC) to ensure timely receipt, review, and upload of documents to the client network
- Assist in requesting redlines and coordinate with the drafting team to complete as-built drawings for turnover to the ARC system Procurement:

- Collaborate with the procurement function to determine procurement needs
- Support the procurement function with requesting for quotes, track purchase orders and ensure delivery dates align with project schedule.
- Prepare and issue Requests for Quotation (RFQs) to suppliers in accordance with project requirements.
- Assist in bid evaluations by comparing pricing, delivery terms, and supplier capabilities.
- Created Purchase Requisitions (PRs) based on approved quotations and internal demand.
- Follow up with vendors to expedite order processing and ensure timely delivery of materials.
- Maintain accurate procurement records and supported internal teams with order status updates.

**Qualifications**:
Preferred Experienced with:

- Basic understanding of project management principles.
- Enthusiasm, self-motivation, willingness to learn and the ability to work independently.
- Excellent written and oral communication skills.
- Strong decision making, problem-solving, organizational, and conflict management skills
- Strong interpersonal skills and ability to work in a diverse team.
- Ability to multi-task and attend to detail in a time-effective manner.
- Cost estimation and budgeting
- Procurement
- Schedule development and monitoring
- Risk assessment
- Document control
- Experience with document management systems or software
- basic proficiency in AutoCAD, Excel, Bluebeam.

Required:

- Associate degree or equivalent experience in a relevant field.
- Strong attention to detail and organizational skills.
- Excellent communication skills, both verbal and written.
- Ability to work effectively within a team and independently.

**Benefits**:

- Competitive base salary
- Support and empowerment to promote work-life balance
- Ongoing learning and professional development opportunities
- On-the-job training and mentorships from a passionate and knowledgeable team
- Career growth opportunities
- Company events
- Dental care
- Extended health care
- Life insurance
- Vision care

**Job Types**: Full-time, Permanent

Pay: $20.00-$25.00 per hour

**Benefits**:

- Dental care
- Extended health care

Ability to commute/relocate:

- Calgary, AB T2P 4G8: reliably commute or plan to relocate before starting work (preferred)

**Language**:

- English (required)

**Location**:

- Calgary, AB T2P 4G8 (preferred)

Work Location: In person