Manager of Procurement

JOB TITLE: Manager of Procurement

DEPARTMENT: Financial Services

POSITION STATUS: Permanent Full Time (35 hours/week), Non-union

LOCATION: Sault Ste. Marie or Brampton

SUPERVISION RECEIVED: Director, Financial Services

SUPERVISION EXERCISED: Procurement Officers, Student Assistants (if applicable)

PRIMARY FUNCTIONS:
The Manager of Procurement position reports to the Director of Financial Services and is accountable for leading procurement staff, managing contracts, conducting spend analysis, and supporting the creation, design, development, implementation, documentation, maintenance, and continuous improvement of a strategic sourcing program within Algoma University (AU) to support the organization’s strategic operational and business goals, objectives and priorities. The Manager of Procurement is responsible for providing strategic procurement and sourcing, expertise, advice and leadership, and will ensure the quality of RFx, Agreements, and Statements of Work issued by Algoma University.

JOB SUMMARY:

- Procurement and Contract Management 50%
- Leading Procurement Team 40%
- Administration, Other Duties 10%

Total 100%

RESPONSIBILITIES:
Procurement and Contract Management Duties
- Identify procurement initiatives and evaluate and inform stakeholder needs, including scope of work in accordance with procurement standards and internal policies.
- Act as a resource for faculty, staff and colleagues providing advice, information and training around external legislation and internal policies and their effect on procurement needs.
- Play a leadership role in working with internal stakeholders to build scope of requirements, evaluation strategy, deliverables, expectations, project timelines and business needs.
- Track and report on the progress of on-going procurement activities.
- Provide support to evaluation teams and vendor community to ensure fair and transparent processes.
- Evaluate procurement budgets and develop strategies for long term savings on procurement costs.
- Track organizational spend and support AU’s strategic goal of increased spend under contract.
- Liaise with internal stakeholders to identify volume spend and conduct needs analysis.
- Develop and review go to market approach, public / private tendering, vendor of records arrangements, etc. after analysing market trends.
- Respond to procurement-related inquiries (both internally and externally).
- Track, manage, and maintain repository of AU contracts to ensure ongoing feasibility.
- Perform risk assessments on potential contracts and agreements.
- Negotiate with suppliers and vendors to secure advantageous terms.
- Identify contracts coming up for renewal, and work with business leads to develop procurement strategies to go to market.
- Act as an escalation point for contract management issues, and work with business leads and vendors to address issues.
- Educate AU stakeholders on AU procurement policies and procedures and best practices.
- Ensure compliance of Broader Public Sector Procurement Directives (BPS), CETA, CFTA, other government directives, and trade agreements.
- Fiduciary duty to act on behalf of both AU and the vendor community in a fair and transparent manner.

Leading Procurement Team Duties
- Lead the Procurement team in achieving AU’s strategic objectives
- Lead continuous improvement initiatives, including development of procedures with a decolonized approach.
- Monitor and ensure AU’s procurement policies and procedures are adhered to.
- Track procurement requests and assign projects to staff as required.

Administration and Other Duties
- Approval of purchase requisitions.
- Department administration and reporting for VPFO.
- Work with external stakeholders such as legal for contract management, buying groups during collaborate sourcing, and engage with members of the Ontario Professional Procurement Management Association (OUPPMA).
- Work closely with the Accounts Payable Team to streamline financial recording processes.
- Perform internal review of Procurement and Contract System records to ensure compliance with any Procurement Directives.
- Other related duties may be assigned. as required.

WORKING CONDITIONS:

- Physical Effort Required

Minimal: Long periods of sitting and keyboarding.
- Physical Environment

Minimal: Minimal exposure to unpleasant/disagreeable conditions.
- Sensory Attention

Considerable: Work requires frequent need to concentrate on a variety of sensory inputs for a lengthy duration requiring diligence and attention
- Mental Stress Considerable:
Work activities are performed in an environment with frequent exposure to mental pressure conditions where mental stress would be noticeable (i.e. normal deadlines, repetitive work, etc). Fast paced and deadline driven environment, with frequent distractions and interruptions.

MINIMUM QUALIFICATIONS:

- Undergraduate Degree or Diploma in Supply Chain, Business, or Finance
- Procurement/Supply Chain designation preferred
- 7 - 10 ye