Accounting Manager

**Accounting Manager - Hybrid**
**Embark on the next step in your career journey with Direct Travel**

In the dynamic world of event management, financial accuracy and strategic oversight are key to delivering seamless, high-impact experiences for our clients. The **Accounting Manager** is the backbone of our financial operations, ensuring event budgets are managed effectively, job costs are accurate, and financial processes align with client expectations. This role has a **direct impact on the financial integrity of our events**, influencing pricing strategies, forecasting, and overall client satisfaction.

**Your Impact on Client-Facing Teams**
- While this role has occasional interaction with clients directly, it is instrumental in supporting our **client-facing teams** (Sales, Program Management, and Event Production) by:

- **
Ensuring Budget Accuracy**: You provide precise financial data, preventing cost overruns and ensuring client budgets remain on track from event inception to completion.
- ** Maintaining Financial Transparency**: Your work supports clear and reliable reporting, which enables account teams to communicate confidently with clients about financial status, adjustments, and reconciliations.
- ** Optimizing Job Cost Management**: With event budgets open for 6 months to multiple years, you manage financial lifecycles, helping teams make informed decisions on spend and profitability.
- ** Driving Pricing and Contract Integrity**: Your analysis informs pricing models, contract negotiations, and margin optimization, ensuring our services are both competitive and sustainable.
- ** Risk Management & Compliance**: By ensuring financial compliance and controls, you safeguard both our company and our clients from financial discrepancies.

The Finance and Accounting Manager is a key individual contributor role within our organization, reporting directly to the Sr. Vice President of Finance based in the United States. This Canada-based position works closely with global and regional leadership teams to align financial goals with strategic objectives.

**Expedition Expectations**

**Accounting**
- Cash Receipts Management:

- Track all receipts deposited to RBC.
- Post receipts to Central Command (Unit 4) for intercompany transactions.
- Post cash receipts to Accpac for intercompany transactions.
- Manage client third party payment portals and resolve any portal-related discrepancies
- Accounts Payable:

- Review all wire transfers, ACH payments, and cheque batches in Accpac for accuracy.
- Post verified batches to subledgers and the general ledger as prepared by the Program Accounting Manager.
- Ensures accuracy to client job costs of programs
- Accounts Receivable (A/R) Management:

- Review all batched invoices for accuracy prior to posting to subledgers and the general ledger in ACCPAC.
- Partner with Account Teams to ensure accurate and timely invoice submission that reflects contracted terms
- Provide financial oversight to account and operations teams by tracking outstanding invoices and monitoring payment timelines to maintain positive client relationships.
- Cash Advances:

- Prepare and process all cash advance requests for client programs and site inspections.
- Supports program elements requiring cash advances for attendees including collection tracking.
- Collect funds from the bank to fulfill approved requests.
- CIBC Bank Account Management:

- Maintain the CIBC bank account for cash advances.
- Ensure sufficient funds are available to meet distribution needs.
- Client Procurement and Compliance:

- Serve as financial liaison to client procurement teams, ensuring compliance with invoicing protocols, master services agreement and taxable benefit reporting for program attendees.
- Contractor Payroll:

- Maintain and manage contractor payroll, including communicating submission deadlines.
- Submit contractor payroll to the payroll department by the specified deadline.
- Track contractor costs monthly against budgeted amounts.
- Employee Payroll:

- Process all employee general expense reports for payroll.
- Process all onsite Trip Director payments through payroll.
- Post monthly journal entries for Trip Director payments processed through payroll.
- Moneris (VISA, MC, AMEX) Management:

- Manage Moneris accounts, e-commerce platforms, and Go-Portal.
- Match all deposits with the bank account and accurately record to corresponding jobs.
- Supports collection of attendee payments and buy-in to our client programs, ensuring accurate monthly reporting.
- Sabre/Trams Interface:

- Process daily interface from Sabre to Trams for all air ticket transactions.
- Prepare and reconcile BSP Reports from Trams to IATA billing on a weekly basis.
- Prepare all Air Reconciliation reports from Trams for Air Specialist final reconciliations to client projects.
- BSP/IATA Billing:

- Reconcile IATA billing with BSP Reports.
- Share reconciled reports with the Program Accounting Manager.
- RBC Visa Accoun