Finance Administrator

About Us: Louis W. Bray Construction is a family-owned and operated Heavy Civil General Contractor, but we are more than just your regular heavy civil construction company. Bray was founded on mutual respect across the organization, and we continue to foster the family atmosphere that Louis started.

Our employees never feel like a number or another cog in the wheel. Each and every employee is an integral part of the organization. We work together, we play together, and we get involved together.

We offer a competitive compensation rate, health and dental benefits, an RRSP matching program, and a culture that revolves around employee development and promotion from within.

Louis W. Bray Construction is growing, and we're looking for a detail-oriented and motivated Finance Administrator to join our team on a full-time, permanent basis. This role is a key part of our finance team, with a primary focus on supporting our **accounts payable cycle**. It’s a fast-paced environment that calls for strong organization, excellent customer service, and a commitment to accuracy and quality.

This position reports directly to our Controller and is based out of our Vars, Ontario office.

**Key Responsibilities - Accounts Payable**
- Process and administer AP invoices, including handling inquiries from vendors and internal teams.
- Match AP invoices with packing slips and purchase orders before entering them.
- Review and reconcile vendor statements to maintain accurate records.
- Categorize and file invoices based on approval status and payment completion.
- Respond to inquiries regarding AP invoices from vendors and internal departments.
- Prepare and assist with vendor payments.
- Post AP-related journal entries as needed.
- Manage and process expenses on corporate VISA credit cards, including month-end uploads.
- Generate financial reports related to job costs, vendors, and expenses.
- Sort and distribute incoming mail.
- Provide additional finance-related support as required.

**Qualifications**
- Minimum 1 year of accounts payable experience, preferably in a job-costing and fast-paced environment.
- Intermediate Excel proficiency, including formulas, data formatting, pivot tables, and data filtering.
- Strong ability to prioritize and adapt to shifting tasks.
- Tech-savvy with the ability to quickly learn new software platforms.
- High accuracy in working with numbers and attention to detail.
- Ability to follow both verbal and written instructions.
- Strong analytical and proofreading skills, with the ability to work independently on routine tasks.
- Excellent organizational, multitasking, and communication skills.

**Assets**
- Advanced Excel skills, including automation for processing and reporting large datasets.
- Experience in construction industry accounting, including job costing and project accounting.
- Familiarity with Viewpoint Vista ERP system.