Assistant

2 weeks ago

Ottawa, Canada Embassy of Finland Full time

**Embassy of Finland in Ottawa is looking for an assistant, starting 15th of July 2025 or by agreement**

Application deadline June 22nd, 2025

Embassy of Finland in Ottawa is looking for an assistant with a wide range of duties to fixed term employment contract until May 31st 2026. Contract of employment is to begin from 15th of July 2025 or as agreed.

**Current core responsibilities**:

- assistant to officials, especially the Embassy’s economic team (e.g. travel and logistics arrangements, managing calendars)
- participating in planning and execution of official visits and business delegations from Finland to Canada
- participating in planning and execution of Embassy events
- assisting with reporting duties by collecting information etc.
- assisting with official correspondence
- maintaining embassy contact data base
- assisting with embassy communications (eg. updating social media channels)
- receptionist duties (e.g. switchboard, greeting visitors/customers, sorting mail)
- other duties as assigned

The core responsibilities may be revised with time to adapt to the internal operational needs of the embassy, as well as to the abilities and interests of the person selected.

**Language skills**

Ability to communicate effectively is required. Excellent verbal and written English is a must, Finnish and French considered an important asset.

**Other skills and abilities**:
Experience in comparable duties, strong teamwork and communication skills, flexibility and computer skills are essential. Previous work experience as an assistant, in customer service or in an international work environment is also an asset. We value initiative, attention to detail and excellent interpersonal skills. Appropriate training will be provided by the embassy. Day-to-day tasks are geared towards supporting the efficient running of the embassy in various ways.

**All applicants must legally reside in Canada and be authorized to work in Canada.**

**Job Types**: Full-time, Fixed term contract
Contract length: 11 months

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- Paid time off
- RRSP match

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2025-06-22
Expected start date: 2025-07-15

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