Current jobs related to Deputy Clerk - Port Colborne - City of Port Colborne

The City of Port Colborne, located on the south coast of the scenic Niagara Region, Niagara’s Port of Call has found the perfect balance - successful industrial and commercial sectors, comfortable and scenic residential areas, sand beaches, unique culinary choices, the world-class Sugarloaf Marina, fishing, golfing, trails, shopping districts along the historic Welland Canal and an energized festival and entertainment scene that includes live theatre - truly a community that adds to the overall Niagara Experience. A great place to work and raise a family

Reporting to the City Clerk, the following outlines the duties and responsibilities of the position:

- Issuer of Marriage Licenses in accordance with the Marriage Act and Division Registrar in accordance with the Funeral, Burial and Cremation Services Act and the Vital Statistics Act.
- Serves as a Commissioner of Oaths.
- Assists in administering the business and lottery licensing of the Corporation.
- Assists in the management of the City’s legislative governance processes, ensuring fair, open and democratic practices are followed.
- Coordinates the legislative services provided to Council and Committees.
- Schedules Council meetings (booking, confirming quorum, ensuring requirements for statutory public notice have been satisfied, etc.).
- Prepares and distributes Council and Committee agendas and materials.
- Registers delegates and presenters wishing to present during a Council meeting in accordance with the Procedural By-law.
- Coordinates audio/visual equipment and assistive listening devices.
- Manages the technical preparation, recording, transcription, and distribution of the official decisions of Council.
- Updates and keeps record of legislatively required conflict of interest registry.
- Prepares correspondence arising out of Council and Committee meetings.
- Reviews and approves all By-laws submitted for Council’s approval to ensure correctness and that legislative requirements are satisfied.
- Trains staff and Council on use of electronic management system.
- Attends Council and Committee meetings.
- Implements procedures and policies that ensure the municipality’s statutory and legislative obligations are met.
- Develops best practices in public administration.
- Monitors and maintains current knowledge of legislative changes.
- Manages all aspects of recruitment and appointment of members to the City’s Agencies, Boards, and Committees (ABCs) and other appointed positions (annually and on an as needed basis).
- Provides recommendations to Council, staff, chairs, and appointed members on governance and legislative requirements for all of the City’s ABCs.
- Coordinates the quasi-judicial functions related to hearings under the City’s Animal Control By-law, respecting appeals of vicious dogs/notice to muzzle orders in accordance with provisions of the Statutory Powers Procedure Act.
- Oversees the preparation of statutory notices under the Drainage Act regarding petitions, assessments, reports, maintenance, and hearings.
- Coordinates Court Revisions and Drainage Tribunal hearings.
- Identifies and retrieves records responsive to access requests, including those in custody of other departments.
- Identifies records for which a transfer of the access request is appropriate.
- Prepares an index of all responsive records.
- Evaluates need for third party notice(s) and coordinates the provisions.
- Maintains ongoing communication with requesters, third parties, and other stakeholders concerning access and privacy requests.
- Responds to and investigates privacy breaches, reports same to Office of the Information & Privacy Commissioner, provides statutory notice to victim, identifies methods of containment, identifies and oversees the implementation of corrective action, prepares and submits final report to the Office of the Information & Privacy Commissioner.
- Coordinates the receipt and registration of insurance claims and litigation filed against the City.
- Oversees the management of claim records and the Legislative Services Division section of the Insurance Claims Database.
- Oversees the receipt and opening of all public Requests for Proposals and tenders, in accordance with the City’s Procurement By-law and the standard operating procedures of the Clerk’s Division.
- Manages the City’s Authorized Requester Agreements with the Ontario Ministry of Transportation for the purpose of accessing confidential driver’s licence information through the Authorized Requester Information Services (ARIS) database for parking ticket purposes.
- Serves as the Risk Management and Liaison Officer in the City’s Emergency Operations Centre (EOC)
- In the absence of the Clerk, supervises Legislative Services staff.
- In absence of the City Clerk acts as the statutory officer of the municipality and serves as one of two statutory signing officers of the Corporation.
- Serves as the City’s Deputy Returning Officer in accordance with th