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Coordinator Complement Review&reporting
3 weeks ago
**Job ID**:56599
**Job Category**:Administrative
**Division & Section**:Policy, Planning, Finance & Admin, PPF&A Program Support
**Work Location**:City Hall, 100 Queen St. W. Toronto, ON M5H 2N2
**Job Type & Duration**:Full-time, Temporary (12 months) Vacancy
**Hourly Rate and Wage Grade**:$38.58 - $42.26
**Shift Information**:Monday to Friday, 35 hours per week
**Affiliation**:L79 Full-Time
**Number of Positions Open**:1
**Posting Period**:17-Sep-2025 to 01-Oct-2025
Reporting to the Manager Strategic Initiatives & Complement Management, the Coordinator, Complement Review & Reporting will provide centralized support for the Infrastructure Services (IS) and Development & Growth Services (DGS) Complement Management to ensure effective monitoring of organizational changes and promote consistency within IS and DGS divisions.
**Major Responsibilities**:
- Coordinates activities related to divisional complement reconciliation & reporting.
- Extracts reports from the SAP Complement Management and updates information in SAP.
- Complement Management in partnership with Corporate counterparts, i.e. HR Organization Management (HROM) staff.
- Provides information and maintains a monitoring system for tracking, such as staff requisitions, and Organizational Change Approvals (OCA) for in year and annual budget complement changes.
- Verifies payroll transactions on the SAP payroll system and ensures that they are accurately reflected on IS and DGS division records and organizational structure.
- Reconciles the positions in IS and DGS divisions with the assigned budget and SAP system.
- Develops detailed organizational charts for budgeting purposes for assigned client divisional portfolios.
- Responds to inquiries from management and employees regarding policies and procedures in the areas of complement management & reporting.
- Prepares, coordinates and maintains information related to budget administration, salaries and benefits budget and provides related support.
- Prepares and drafts documentation paperwork on behalf of program division as it relates to their complement and organizational structure.
- Conducts analysis, contacts other divisions across the organization and retrieves background information.
- Liaises with program division staff, People & Equity, Finance and HR Organization Management (HROM) to reconcile complement within an approved budget, and monitors and updates organizational charts within IS and DGS.
- Tracks and maintains divisional complement data.
- Reviews, confirms, and verifies complement documents to ensure positions are approved within budget.
- Monitors divisional complement database and investigates and resolves discrepancies.
- Runs various reports within SAP CM (Complement Management) for IS and DGS divisions such as vacancy, temporary position duration and cost distribution reports.
- Composes and prepares correspondence and reports.
- Attends meetings with divisional clients, occasionally off-site.
**Key Qualifications**:
- Extensive experience working with employee records and documentation.
- Extensive experience using Microsoft Office Suite (e.g. Word, Excel, PowerPoint, Outlook and Visio).
- Extensive experience with workforce management systems, such as SAP/SuccessFactors.
- Considerable experience in creating, formatting and maintaining complex reports and spreadsheets.
- Experience preparing and maintaining detailed records and correspondence, including the use of manual and computerized filing systems.
**You must also have**:
- Excellent customer service, interpersonal and conflict resolution skills.
- Strong analytical and problem-solving skills and the ability to work independently with mínimal supervision.
- Excellent organizational, analytical, and multi-tasking skills with the ability to meet deadlines and assess priorities.
- Ability to communicate effectively both orally and in writing, with all levels of staff, the public and other divisions.
- Knowledge of Employment Standards, various Collective Agreements, Employment Insurance and WSIB legislation, as it applies to the corporate payroll system.
- Ability to follow directions promptly and accurately with attention to detail.
- Ability to function effectively as part of a team and be responsive to co-workers in a professional manner.
- Ability to exercise judgement and discretion in dealing with confidential matters and information.
**NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES**:
**Equity, Diversity and Inclusion**
The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.
**Accommodation
