Human Resource Clerk

**CITY OF DAWSON CREEK**

**HUMAN RESOURCES DEPARTMENT**

**JOB DESCRIPTION: HR CLERK**

**SUMMARY STATEMENT**:
**Under the Direction of the Payroll & Benefits Coordinator or designate, the HR Clerk performs a wide**
**range of clerical duties related to confidential human resources activities, health & safety, and payroll**
**processing for the organization.**

**EXAMPLES OF DUTIES PERFORMED**:
1. Assists with processing, verification, maintenance, and termination of personnel and payroll

records - electronic and paper.

2. Assists in preparation of new employee orientation packets to ensure new employees receive all
necessary information.

3. Processes bi-weekly payroll for all salaried and hourly employees.

4. Support for payroll data such as garnishments, vacation time, insurance and other deductions.

5. Supports the maintenance of employee address, phone extension lists, and emergency contact
information.

6. Reviews timesheets and work hours for completeness and accuracy prior to data entry.

7. Ensures that hours are categorized and allocated to correct codes.

8. Publishes and updates job ads, screens resumes. Schedules interviews when required.

9. Distributes physical and digital training material.

10. Assistance with Health & Safety duties as needed.

11. Assists with the creation and timely distribution of T4s.

12. Prepares agendas for and takes accurate minutes at confidential HR meetings.

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Human Resources & Payroll Clerk

13. Maintains courteous and positive relationships with employees.

14. Composes and prepares correspondence, memos, and reports from general instruction or rough

copy.

15. Performs records management duties such as maintaining filing systems and databases and
conducting file searches.

16. Coordinates meetings and other related municipal functions and special events.

18. Performs other related duties as required.

**NOTE: The duties listed are not set forth for the purpose of limiting the assignment of work and are not**
**to be construed as a complete list of the duties normally to be performed under a job title or those**
**duties temporarily performed outside the normal line of work.
**REQUIRED KNOWLEDGE, ABILITIES & SKILLS:
1. Completion of Grade 12 education plus additional office administration or accounting education
or an equivalent combination of education and experience.

2. Completion of the National Payroll Institute Payroll Compliance Practitioner certification or

equivalent.

3. Excellent interpersonal and communication skills and ability to deal with people in a tactful,
diplomatic and professional manner.

4. Superior organizational skills and attention to detail.

5. Knowledge or office procedures and office equipment.

6. Ability to self-organize work and priorities, work under pressure due to the frequency of
interruptions and to work with limited supervision.

7. The ability to perform all of the duties outlined in a safe manner following established Facility
Procedures, Occupational Health and Safety Rules, Violence in the Workplace Policies and
W.C.B. Regulations, i.e. WHMIS, T.D.G

8. Knowledge of and experience in using the proper form of business letters and business English.

9. Accurate and efficient keyboarding skills - minimum of 70 wpm typing speed.

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Human Resources & Payroll Clerk

10. Ability to communicate with tact and discretion when dealing with or settling request,
complaints or clarifying information to customers.

11. Proficient in Windows, Microsoft Office and other related software.

12. Discretion, maturity, and ability to maintain confidentiality.

**DESIRABLE KNOWLEDGE, ABILITIES AND SKILLS**:
1. Completion of Business Administration, Office Administration, Accounting, Payroll Compliance
Legislation or HR Courses.

2. Completion of Superhost or Telephone Etiquette course or similar.

3. Willingness to participate in all future training opportunities.

4. Ability to develop and implement new work methods and procedures, identify problems, and
develop alternate solutions and implement changes as required.

5. A working knowledge of relevant legislation.