Project Manager

Reporting to the Manager, Redevelopment, the incumbent will manage all aspects of hospital projects, including Ministry of Health approval projects and internal hospital renovation projects. The incumbent must ensure that the project(s) abides by the directions outlined in Ontario Building and Fire Code, and relevant guidelines related to the specific area of redevelopment.

**Responsibilities**:

- Acting as the Owner Representative and Project Manager/Construction Facilitator on a wide range of redevelopment projects with a focus on complex renovations.
- Overseeing all contract administration processes and reporting as required to the Manager and Director of Planning & Redevelopment.
- Work within the set project budget and schedule to complete the project.
- Oversee and organize the activities of all consultants to the projects, including developing project schedules and phasing plans in conjunction with consultants’ input.
- Review and monitor scheduling, cashflow and progress draws and make recommendations related to the issuance of Contemplated Change Notices (CCN’s) and Change Orders for approval. Analyze and report monthly on the status of the CCN’s and job site instructions, summarizing project costs and projections.
- Liaising regularly with users to provide project status, manage expectations and concerns proactively.
- Coordination of Hospital user groups and service departments (i.e. Engineering, Telecommunications, Information Technology, Environmental Services, Finance) via team/move meetings and/or regular project progress reports to ensure active input on project planning, scheduling and completion of associated assigned duties
- Coordination of the commissioning of project including ensuring the provision of maintenance, operation and certification documents and post-occupancy evaluation with user groups and consultants as required.
- Perform all projects with mínimal disruption to the Hospital via hospital-wide communication when impacted and proactive execution of duties.
- Manage the development of block schematics, sketch plans and working drawings in compliance with the Functional Program through the architect and with user group input.
- Prepare capital budgets and capital forecast updates for the specific projects being worked on.
- Review and comment on working drawings and specifications for completeness and accuracy.
- Oversee coordination of all aspects of furniture and equipment planning, procurement and installation with respect to renovations and projects. Ensure the timely identification of furniture, fixtures, signage and equipment requirements, as well as the tender, delivery and installation process of the same.
- Ensure that the hospital’s Infection Prevention and Control policies and protocols related to construction are followed, in conjunction with internal Infection Control staff and Occupation Health & Safety. Ensure policies and protocols are understood and adhered to by contractors.
- Liaise with hospital administrators, department heads and physicians and attempt to minimize disruption to the current operating facilities during construction.
- Ensure successful relocation of staff and equipment and the orientation of staff to new or renovated facilities as required (e.g. coordination with Information and Environmental Services).
- Conduct deficiency review and follow-up.
- Track all ongoing contract interpretation disputes for follow-up to assist the Manager and Director as required.
- Regular attendance/review of active construction sites and supervision of contractors’ after-hours work as required.

Qualifications:

- University Degree in Design, Architecture, Engineering or other relevant discipline with a minimum of 5 - 7 years project management, renovation and construction in a health care environment. An equivalent combination of education and experience may be considered.
- Preference given to Healthcare experience or experience as an owner representative.
- Experience with facility and equipment commissioning and orientation.
- Knowledge of capital budget, facility designs and construction delivery models, processes. Familiarity with health care delivery systems is considered an asset.
- Sound stakeholder management skills; Ability to communicate with a wide variety of stakeholders in diverse professions, industries, and areas of expertise
- Excellent oral and written communication and interpersonal skills.
- Experience finding positive solutions to complex issues with clients and diverse teams of project consultants and specialists
- Advanced presentation, consultation, negotiation, influencing and consensus building skills are required
- Experience negotiating claims, scope changes and other compliance and contractual items on healthcare projects is desirable
- Demonstrated skill with respect to project management, organization, implementation of detailed project specifications with multi-user groups and of construction projects; Ability to