Ohirc - Human Resources Operations Specialist

**Posted date**
- Monday, September 29, 2025

**Deadline**
- Friday, October 17, 2025

**Start date**
- As soon as possible

**Job type**
- Permanent

**Work hours**
- Full-Time

**Competition number**
- APF2537

**Salary**
- $70,000.00 - $90,000.00

**Number of vacancies**
- 1

**Unit/Department**
- The Ottawa Heart Institute Research Corporation (OHIRC)

Reporting to the Human Resources Manager, the Human Resources Operations Specialist will work within the Ottawa Heart Institute Research Corporation (OHIRC) - Human Resources team to enhance the depth and breadth of the services offered in the areas related to classification, staffing and recruitment. The incumbent will join a team whose function is to provide a full range of Human Resources and related administrative services to the staff of the Ottawa Heart Institute Research Corporation (OHIRC), University of Ottawa Heart Institute (UOHI) and the University of Ottawa Heart Institute Foundation (UOHIF).

Key Responsibilities

**HR Operations**:

- Assist with all matters pertaining to compensation and classification including creating or updating job descriptions for job evaluation.
- Maintain the classification of positions within the organization, ensuring that each role is accurately described and aligned with our strategic objectives.
- Ensure alignment with position management principles while ensuring the appropriate approvals are in place for job descriptions and compensation matters.
- Collaborate with hiring managers to understand their human resources needs, assist with their staffing requirements and develop accurate job descriptions.
- Ensure compliance with labor regulations and internal policies related to staffing and position management_._
- Develop and finalize job postings for internal and external audiences, coordinating with Translation Services and publishing platforms.
- Manage and maintain the SharePoint site to support applicant tracking, resume distribution, and monitoring of recruitment stages.
- Manage recruitment processes in accordance with relevant legislation and regulatory requirements.
- Provide guidance and support on best practices in interviewing and selection.

***HR Strategy**:

- Provide ongoing support for the development, enhancement, and maintenance of tools and resources that assist leaders and team members across the organization in classification, compensation, and job evaluation activities.
- Participate in the review, analysis and classification of new and existing job descriptions, perform job audits and make recommendations.
- Support the development and implementation of staffing and classification policies and procedures to promote consistency and compliance across the organization.

**Onboarding New Staff/ Client Service**:

- Facilitate the onboarding process for new hires, ensuring a smooth transition into the organization.
- Provide support in the coordination and resolution of HR requests.
- Provide support in drafting and finalizing employment agreements in collaboration with relevant stakeholders.
- Provide support for staff related inquires through the HR mailbox.

**Requirements**:

- Bachelor's degree in Human Resources, Business Administration, or a related field.
- Minimum of three (3) years of demonstrated experience in classification and staffing coordination, or a comparable human resources role.
- Strong understanding of employment law and HR best practices.
- Excellent interpersonal and communication skills.
- Strong organizational skills with the ability to prioritize and manage multiple priorities and deadlines.
- Certified Human Resources Professional designation (CHRP), or equivalent HR designation, is an asset.

Competencies
- Superior client service skills.
- Excellent written and verbal communication skills, with the ability to communicate effectively with diverse teams and stakeholders.
- Proficient in HRIS, Microsoft Office Suite and other related software tools for data management and analysis.
- Demonstrated organizational skills and adaptability.
- Bilingualism (French/English) will be considered an asset.

Personal Suitability
- Ability to work collaboratively in a team-oriented environment.
- Analytical mindset with a strong attention to detail and problem-solving abilities.
- Comfortable handling confidential matters.

To apply

The University of Ottawa Heart Institute is committed to ensuring barrier-free selection processes and work environments. Accommodations will be provided in all parts of the hiring process relating to any specialty requirements. Please notify us of any accommodations that you require - any information you provide will be handled respectfully and in complete confidence.