Trial Team Leader

Trial Team Leader (TMG)

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Job Summary

Reporting and accountable to the Manager, Office of Clinical Trials Management, the incumbent will lead one of several teams in Trial Management Group (TMG). Teams are comprised primarily of study coordinators, research associates, and clinical trials assistants, who are involved in the coordination of clinical trials in cancer therapy, prevention and supportive care.

Team Leaders will work closely with their team, other TMG team leaders, TMG Manager, CCTG departments and other stakeholders to ensure CCTG studies are conducted effectively and in compliance with standard operating procedures, applicable guidelines, regulations, schedules and milestones.

**Job Description**:

**KEY RESPONSIBILITIES**:
1) Supervision of team members (including study coordinators, research associates, clinical trials assistants, and may include students, clerks or casual staff as required) to ensure Group goals are met with quality and project timelines in mind.
Participate in CCTG selection processes for recruitment and hiring of staff.
- Manages and develops team capability and effectiveness by:
i) Effectively motivating, monitoring and managing team / staff’s ongoing performance including formal appraisals.

ii) Determining team training gaps, and developing individualized plans for identified needs, developing coaching / mentoring relationships.

iii) Optimizing team function through priority setting, ensuring coverage, cross-training, and succession plans.

iv) Facilitating team meetings and managing team conflicts so that problems are resolved constructively.

2) Project Management for team studies and activities to ensure each study within the team’s “scope” is delivered according to the project timelines, and CCTG policies, SOPs and best practices.
Keep up to date on study specific activities with the team, provide content expertise, and take responsibility for various project specific tasks.
- Develop and monitor project schedules and milestones for team assigned studies. Set short term (quarterly) and long-term (annual and length of study) goals and timelines.
- Allocate and track resources to ensure deliverables are met, and develop contingency plans.
- Report on team activities progress, available resources and other relevant accountabilities to Trial Management.

3) Member of TMG Leadership Team (TMG Manager and TMG Team Leaders) which strives to develop common processes to the conduct of CCTG trials based on TMG goals, objectives and responsibilities.
Develop processes for leading teams, identifying gaps in training and implementation of procedures.
- Develop project management tools including metrics, milestones, schedules and deliverables listings.
- Develop common solutions to across-team issues.
- Develop and maintain close collaboration with other functional areas, and consult other team leaders, staff and stakeholders.
- Develop communication processes across teams, departments, centres, etc.

4) Study Coordinator for assigned studies.
Full study coordinator responsibility on assigned studies.
- May be assigned Disease Site Study Coordinator role.

5) Other responsibilities as may be required from time to time.
May represent CCTG on internal or external committees.
- Special projects as assigned by TMG Manage.

**REQUIRED QUALIFICATIONS**:

- Master’s degree in Health Sciences or equivalent program of study.
- Solid clinical trials coordination experience. Minimum of 4 years relevant experience. In-depth knowledge and solid understanding of clinical trials conduct.
- Consideration will be given to an equivalent combination of education and experience.

**SPECIAL SKILLS**:

- Team leadership and supervisory skills.
- Must work collaboratively with a team and across functional groups, as well as having the ability to work independently.
- Excellent judgement and decision making skills.
- Effective project management skills to plan, implement and evaluate projects and initiatives.
- Highly organized, self motivated, and can work to deadlines.
- Excellent communication skills both written and verbal.
- Excellent knowledge of CCTG policies and SOPs.
- Coaching and mentoring skills.
- Human relations and interpersonal skills are required to deal with diverse teams (e.g. diplomacy, negotiation and conflict resolution skills).
- Maintain confidentiality of management information as appropriate.

**DECISION MAKING**:

- Write and review standard operating procedures and work instructions. Ensure appropriate processes are followed inclu