Accounts Payable Clerk
2 weeks ago
Summary
The Accounts Payable (A/P) Clerk is directly responsible for performing data entry and related duties in disbursing non-payroll accounts payable to individuals, suppliers, corporations, and other entities. This includes maintaining ledgers, credit balances, and account irregularities. The A/P Clerk will also ensure the timely and accurate processing of payment documents such as purchase orders, travel reimbursements, and any other accounting transactions related to A/P management. This position involves diplomatic interaction to provide billing information.
Core Competencies
- Customer Focus
- Communication
- Energy & Stress
- Team Work
- Quality Orientation
- Problem Solving
- Accountability and Dependability
- Operating Equipment
- Ethics and Integrity
Job Duties
- Review bills to the company for potential errors and/or discrepancies.
- Investigate and resolve billing discrepancies.
- Post A/P data in ERP system.
- Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners.
- Investigate payment problems while following corporate A/P policies and procedures.
- Back up receptionist.
**Requirements**:
- 3 -5 years direct experience in an A/P capacity with experience in matching all aspects of Purchase Orders and Receiving Reports to invoices and following up on variances
- Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
- Strong knowledge of payment regulations and fair credit practices.
- Must possess a high level of moral judgment for handling confidential information and monetary transactions.
- Experience in gathering data and compiling the proper information.
- Able to perform moderate to complex accounts payable reconciliations.
- Strong diplomatic, negotiation, and conflict resolution skills in order to handle late payments and delinquent accounts.
- Basic knowledge of accounting systems.
- Effective attention to detail and a high degree of accuracy.
- Strong work ethic and positive team attitude.
- Sound analytical thinking, planning, prioritization, and execution skills.
- Excellent teamwork and team building skills.
- Able to effectively communicate both verbally and in writing.
- Able to build and maintain lasting relationships with other departments, key business partners, and government agencies.
- Strong problem identification and problem resolution skills.
- High level of proficiency with Microsoft Office suite.
Working Conditions
- Telephone use required.
- Manual dexterity required to use desktop computer and peripherals.
- Overtime as required.
**Job Types**: Full-time, Permanent
Pay: From $22.00 per hour
Expected hours: 40 per week
**Benefits**:
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Schedule:
- Day shift
- Monday to Friday
Work Location: In person
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