Privacy and Freedom of Information

**Position Information**

**Posting Number**:

- ROM25-274E

**Title**:

- Privacy and Freedom of Information (FOI) Cooridnator (RFT 1.0 FTE)

**Position Status**:

- Regular Full-time

**FTE**:

- 1.0

**Job Schedule**:

- Days

**Department**:

- Legal Services

**Union**:

- Non-union

**Site**:

- Royal Ottawa Mental Health Centre

**About The Royal**
- As one of Canada’s foremost mental health care and academic health science centres, The Royal has a clear purpose: to get more people living with mental illness into recovery faster. This is at the core of everything we do and it is driven by the passion, focus and dedication of our employees. Every day, the work that we do transforms the lives of people with mental illness through specialized mental healthcare, advocacy, research and education._

**Position Summary**:
Reporting to the Chief Privacy Officer (CPO), the Privacy and FOI (Freedom of Information) Coordinator is responsible for overseeing the Royal Ottawa Health Care Group’s (The Royal) compliance with privacy legislation, Privacy Program, and FOI requests. This role ensures the protection of personal and personal health information, advises on access to records, and supports transparency and accountability.

**Duties**:**
- Ensure organizational compliance with applicable privacy and FOI legislation and regulations.
- Support the organization in ensuring lawful authority to collect, use, and disclose personal and personal health information and safeguarding the confidentiality of personal and personal health information.
- Facilitate timely and lawful access to records in accordance with FOI requirements.
- Conduct Privacy Impact Assessments (PIAs) for new or evolving programs, systems, or initiatives.
- Manage the end-to-end process of FOI requests, including intake, review, redaction, and response.
- Assist in the investigation and management of privacy breaches, including documentation, mitigation, notification, and reporting to internal stakeholders and regulatory bodies as required.
- Maintain and analyze metrics related to FOI requests, privacy incidents, and training compliance to support continuous improvement and reporting obligations, such as to the Information and Privacy Commission of Ontario (IPC).
- Prepare reports and formal submissions to the IPC in response to investigations, reviews, and inquiries.
- Support the organization’s response to requests made under the Freedom of Information and Protection of Privacy Act (FIPPA).
- Contribute to the development and maintenance of privacy-related policies and workflows, including the review of consent forms, consent directives, and procedures for interactions with law enforcement.
- Identify and assess privacy risks and recommend mitigation strategies to ensure compliance with legislation and internal policies.
- Assist in the review of contracts and agreements with vendors, agencies, and service providers to ensure appropriate privacy provisions are included.
- Support the development and delivery of privacy education and awareness initiatives across the organization.
- Conduct orientation sessions for new staff, highlighting key privacy policies, procedures, and compliance expectations.

**Qualifications**:

- Two years College Diploma in Health Information Management or equivalent.
- Thorough knowledge of relevant legislation and standards, including the Public Hospitals Act, Mental Health Act (Ontario), Health Care Consent Act, Personal Health Information Protection Act (PHIPA), FIPPA, and applicable accreditation standards.
- English level A- is mandatory in oral expression, comprehension, reading and writing. Bilingual (French/English) is considered an asset.

**Salary Range**:

- 38.11 to 42.37 per hour

**Additional Information**
- All applicants must provide a recent resume that clearly indicate that they meet the required qualifications.
- The Royal sincerely thanks all applicants for their interest in a career with us; however, only those applicants selected for an interview will be contacted.
- All new hires will be required to obtain a clear and valid Criminal Record or Vulnerable Sector Records Check as a pre-condition of employment.