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Clinical Research Coordinator

1 week ago

Vancouver, British Columbia, Canada UBC Full time
Staff - Non UnionJob CategoryM&P - AAPSJob ProfileAAPS Salaried - Nursing, Level AJob TitleClinical Research CoordinatorDepartmentDavis Laboratory Division of Cardiology | Department of Medicine | Faculty of MedicineCompensation Range$6, $8,986.00 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End DateMarch 5, 2025

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

Feb 28, 2026

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Clinical Research Coordinator coordinates research and clinical trial initiatives focused on supporting Heart Failure Research Program at St. Paul's Hospital.

Organizational Status
This position works under the supervision of Director of Research, Investigators and Attending Cardiologists within the Division of Cardiology and Research Manager. Collaborates with researchers, coordinators, and hospital staff to ensure that research and clinical trial initiatives tasks are completed.

Director of Research -> Investigators and Attending Cardiologists -> Research Manager -> Research Coordinator -> Research Assistants, Clerical Staff, Students

Work Performed

  • Develops and supervises implementation of clinical trials.
  • Develops and promotes activities relating to research and multi-centre clinical trials locally and internationally.
  • Designs and develops data collection methodologies and instruments.
  • Oversees and coordinates data and specimen transfer.
  • Generates progress and interim reports for presentation.
  • Prepares and follows up on initiatives or issues relating to research and clinical trials.
  • A key liaison with research manager, Principal Investigator (PI) and sponsors.
  • Provides leadership in all areas of research and clinical trials in the hospital and community.
  • Participates in developing and evaluating strategies to meet the clinical trial goals and objectives.
  • Reviews and implements research protocols.
  • Preparation of study documents including ethical submissions, regulatory documents and hospital research operational approvals.
  • Assists in clinical trial budget preparation and negotiations.
  • Facilitates participation of medical students and physicians in training.
  • Teaches and provides leadership to staff in associated areas within the hospital regarding the study purpose, goals, objectives and requirements.
  • Independently evaluates eligible patients for study entry.
  • Obtains and documents patient informed consent as per GCP (Good Clinical Practice) and SOPs.
  • Manages study supplies, devices and drugs, is accountable to the Investigator, sponsor, federal regulatory bodies as per Good Clinical Practice guidelines.
  • Provides patient education as per study protocol.
  • Identifies, problem-solves, monitors and assesses subjects for adverse events and adherence to protocol under direction of the Investigator.
  • Informs investigator, sponsor and UBC PHC Research Ethics Board of any Serious Adverse Events to patients during the trial.
  • Obtains appropriate related study data including blood samples & ECG's, hemodynamic measurements, angiographic records, and imaging.
  • Case management of ongoing follow-up assessment including history, physical exam, venipuncture, ECG, and other diagnostic tests and counseling of outpatients.
  • Perform IV infusions of investigational products, administers oral medications, performs blood sample collection.
  • Completes and corrects study records and case report forms independently or in consultation with the sponsor and/or their representative.
  • Oversees completion and confidentiality of the study including audits by sponsor and/or regulatory authority.
  • Responsible for the overall conduct of the studies and as per Good Clinical Practice and SOPs.
  • Ensures subject safety, regulatory compliance and enrollment expectations are met.
  • Meets deadlines (training, data entry) for academic and industry sponsors.
  • Functions as a resource with hospital staff, patients and colleagues.
  • Supervises nurses and technologists who are involved with the study conduct or patients.
  • Supervises patient progress and follow-up within study protocols and communicates to Investigator.
  • Facilitates group financial tracking and reporting.Attends sponsor Investigator meetings and study education sessions.
  • Attends education sessions related to clinical and regulatory updates, and professional development.
  • Attends off hours on-call duty and availability to come to the hospital when needed.

Consequence of Error/Judgement

The Coordinator is responsible for:

a) Clinical mistakes made by Coordinator could be life threatening to patients. Ensuring patient safety includes:

- accurately judging study eligibility

- updating clinical skills and knowledge to meet the demands of clinical complexity

b) Lack of careful attention to regulatory guidelines and approvals could suspend Investigator/physician and hospital/University as a site for further clinical research and/or funding. The performance of clinical trials and research projects must strictly conform to appropriate regulations:

- personal: maintaining professional behavior and respect for patients and staff

- local: the UBC PHC Research Ethics Board, Good Clinical Practice

- provincial: B.C. Privacy Act

- federal: Health Canada, International Conference on Harmonization, Tri-Council Policy Statement

- international: U.S. Federal Code of Regulations (FDA), Declaration of Helsinki

In addition, the Manager and Director rely on the Coordinator to alert them to clinical problems and unexpected events concerning study patients and trial conduct.

c) Lack of study enrollment and completion of work according to deadlines would threaten loss of funding and consideration for future invitations to participate in clinical trials.

Supervision Received
The Clinical Research Coordinator reports to the Research Manager, Principal Investigator, attending Cardiologists, and the Director. Since the conduct of a trial may involve working independently, the coordinator is responsible to apprise the Manager and Director of any important communication or events.

Supervision Given
The Coordinator acts as a resource with hospital staff, patients and colleagues; directs research assistant and clerical staff; and follows patient progress and discharge. Delegated tasks include, organizing study documents.

Minimum Qualifications
Registered Nurse with BCCNP plus a minimum of one year of nursing experience.

- Willingness to respect diverse perspectives, including perspectives in conflict with one's own

- Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

  • High proficiency with venipuncture/phlebotomy and IV infusions is required.
  • Clinical Research experience.
  • Strong computer skills including Word, Excel and electronic communications.
  • Effective oral and written communication, supervisory, problem solving, interpersonal, multi-tasking and excellent organization. Demonstrates responsibility and accountability.
  • Cardiac research experience is an asset.
  • Is self-directed and has the ability to exercise judgment and initiative, team-oriented, committed and precise.
  • The Clinical Research Coordinator is expected to work collaboratively as part of a team with other clinical research coordinators, hospital staff, attending physicians, support staff, grant and industry sponsors and their representatives, regulatory agents and clinical investigators.
  • Performs as a critical thinker and has the ability to operationalize a protocol into a functional study.
  • Demonstrates ability to work effectively and precisely under pressure and time constraint (accuracy and attention to detail required).