Accreditation Coordinator, College of Dentistry

Accreditation Coordinator, College of Dentistry Primary Purpose: The Accreditation Coordinator serves as the central hub for all accreditation activities in the College of Dentistry. This role coordinates, monitors, writes, and consolidates all accreditation submissions and progress reports for all programs in the College and Continuing Education to ensure full compliance with all standards and timelines. Nature of Work: This role requiring independent judgment, exceptional writing skills, and high attention to detail. The position collaborates closely with the Dean, Director of Finance and Administration, Associate Deans, Academic directors, Director of Clinics, faculty, staff, and accrediting agencies. It manages multiple overlapping accreditation cycles, major submissions, and site visits. Occasional evening or weekend work may be required during peak accreditation periods. Typical Duties or Accountabilities: Accreditation Planning and Coordination Act as the primary coordinator and information hub for all accreditation activities in the College Maintain a comprehensive accreditation master calendar with all deadlines, site visits, and required deliverables Lead the writing, editing, and combining of self-study reports, annual reports, interim reports, and progress reports for all programs Coordinate college-wide responses to accreditation conditions, recommendations, and follow-up requirements Documentation, Evidence, and Data Management Develop and maintain a centralized digital repository for all accreditation documents, standards, evidence, and data Collect, verify, and organize data ( qualitative and quantitative) required for accreditation submissions Ensure all evidence is complete, accurate, consistent, and audit-ready Liaison and Communication Serve as the primary contact for accrediting agencies for all routine communications and submissions Communicate accreditation expectations, changes, and timelines clearly to Academic Directors, faculty, and staff Support accreditation committees, working groups, and task forces across programs Site Visit Coordination Organize logistics, schedules, documentation access, and briefings for all accreditation site visits Prepare faculty, staff, and students for reviewer meetings Provide onsite and virtual support to visiting teams Quality Assurance and Continuous Improvement Monitor program compliance with accreditation standards and identify potential gaps or risks Assist Academic directors in preparing and tracking action plans for recommendations and conditions Contribute to internal policy development and quality-assurance processes aligned with accreditation requirements Orient new Academic directors and faculty to accreditation responsibilities Other Duties Undertake any additional responsibilities assigned by the College leadership to support the overall success of the accreditation portfolio and strategic goals of the College of Dentistry Education: Bachelor’s degree in a related field (education, health sciences, business, public administration) Graduate degree or training in accreditation, quality assurance, or project management is an asset Experience: 3–5 years of experience in higher-education accreditation, quality assurance, or health-professions education Experience writing major reports, integrating large volumes of information, and coordinating multi-stakeholder projects Experience working with accrediting bodies preferred Skills: Exceptional written communication and ability to write, synthesize, and integrate complex accreditation documents Strong organizational and project-management skills High accuracy, attention to detail, and ability to manage multiple deadlines Strong analytical and data-management abilities Effective interpersonal and collaboration skills Proficiency with office software, databases, and document-management systems