Coordinator, Professional Services Contracts

The Coordinator, Professional Services Contracts, manages and administers medium-risk professional services contracts. The incumbent manages contract-related risks, manages multiple contracts, as required, and provides regular reports to supervisors and the Client Partners. The incumbent manages the contract cost, scope and schedule. In addition, the incumbent monitors submissions and coordinates the review of consultant deliverables to confirm compliance with the contract. The incumbent also manages the Client-Partner relationship and consultant performance, documents key communications with consultants and keeps Client-Partner project managers apprised of contract risks and status.KEY AND PERIODIC ACTIVITIES The duties and responsibilities listed below are representative but not all-inclusive: PrimaryManage multiple contracts and competing priorities, as requiredProvide support to and coordinate work with other service lines. (e.g. on pre-tender reviews)Manage risks associated with contractsPrepare estimates and negotiate costs for additional contract scopeEnsure consultant deliverables comply with contract requirements (e.g. review invoices, statements of work, deliverables)Carry out quality assurance for contract work and write contract performance reviewsTrack and monitor schedule, including all milestone deliverablesManage the financial aspects of the contract and payment certificationDevelop and maintain effective relationships within DCC, and with industry, the Client-Partners and/or stakeholdersEnsure quality standards are met, in line with corporate and Client-Partner expectationsManage risks associated with contractsOtherReview statements of work for problems related to contract managementVisit construction sites, and coordinate construction-phase activities and performance with construction coordinatorsEnsure consultant work complies with health and safety, industrial security and environmental requirementsSupport and/or lead business development activitiesOther duties as assignedSKILLS General and Specific KnowledgeBest practices, methods, trends and legislation in professional servicesEstimation of fees for professional servicesConstruction products and materialsProcurement mechanisms, contract law and consultant bidding processDesign process and typical deliverables (e.g. pre-design, schematic design, design development, construction documents)Project, contract and risk management principlesHealth and safety managementFormal Education and/or Certification(s) and ExperienceMinimum: college diploma in engineering, architecture or related field with four years’ relevant experience, or the equivalentPreferred: certification in applicable field (e.g. Certified Engineering Technologist)AbilitiesUse applicable computer software and operating systemsApply project, contract and risk management techniquesDEVELOPMENT AND LEADERSHIPProvides functional advice and guidance to employees and to Client-PartnersWORKING CONDITIONSTypical office environment with occasional travelSome work may be located on construction sites; incumbent may occasionally be required to wear basic safety equipment  Check out your benefitsWorking with us offers excellent opportunities for growth and advancement—and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary.Your package includes:Health and Wellness100% employer-paid annual sick leave, and health and dental premiums$400 wellness allowance to help cover expenses such as a gym membership$2,500 for mental health services on top of regular $1,500 paramedical coverageTelus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plansHome and FamilyLife, accidental-death, and short-term disability insuranceEnhanced inConfidence employee and family assistance programMaternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeksFlexible workplace options, including $400 allowance every two years, to support working from homeLeave and RetirementPublic-service pensionComprehensive vacation and other paid-leave plans, along with deluxe travel benefit plansABOUT BORDEN:CFB Borden was opened in 1916 and is located about 20 kilometres west of the City of Barrie in south-central Ontario. From the outset, the Base has been used for training. A multi-year infrastructure construction program is currently underway which aims to consolidate all training and quarters functions into two separate areas. In support of this program DCC’s current involvement includes the procurement and management of construction and various other contracts.