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Document Control

1 week ago

Toronto, Ontario, Canada Sener Full time


Sener is a private engineering and technology group founded in 1956, which seeks to offer its customers the most advanced technological solutions and enjoys international recognition for its commitment to innovation. SENER brings together activities in the Aerospace and Engineering areas, as well as industrial holdings in companies working in energy and the environment, through the SENER Renewable Investments area. Today, more than 2,400 professionals work in its offices on five continents.

SENER has contributed to the development of large infrastructures in countries such as Brazil, Canada, Colombia, Chile, the United Arab Emirates, Spain, the United States, Mexico, and the United Kingdom.

Sener SES Canada, Inc as part of SENER Infrastructure, carries out comprehensive engineering projects in urban transport, rail transport and roads. The company offers the full range of services necessary to complete an infrastructure and transport work, from its initial phases to its entry into operation, and under different financing and construction schemes.

For more information about Sener, visit www.group.sener

Why should you apply?

We believe in the potential of the new generations to develop sustainable engineering that can respond to the big challenges facing humanity, through solutions that enable social and economic progress while providing for sustainability and care for the environment.

We are committed to your professional development, and we want you to develop your full potential with us. Because we believe in our people and their capabilities. That is why we encourage diversity, which is a source of wealth and a lever for innovation. We promote equal opportunities and offer flexibility to balance your professional life with the time required to enjoy and experience your most private side.

The Document Controller will be tasked with overseeing and ensuring the orderly management, storage, and retrieval of all project-related documents, including technical drawings, engineering plans, contracts, and project correspondence in the engineering and construction sectors. This role is pivotal in maintaining the integrity and accessibility of documentation necessary for the successful execution and delivery of our Engineering projects.

At SENER we know that, with the right people on board, everything is possible.

Our office in Toronto at 130 Adelaide Street west is seeking a Document Controller to join our team.

This is a position to work on projects in the rail (High Speed, Metro, LRT, streetcars) industry.

Responsibilities:

Document Management and Coordination:

  • Implement and maintain document management systems and procedures to securely store and retrieve project documentation.
  • Plan, organize, direct, and control the documentation process for construction projects, ensuring accuracy and efficiency according to project scope and deliverables.
  • Monitor and control revision status, ensuring current and superseded versions are correctly identified and accessible.
  • Work closely with engineers, project managers, contractors, and stakeholders to distribute documents and communicate revisions efficiently.
  • Compliance and Quality Assurance
    • Ensure all documentation complies with company policies, industry standards, and regulatory requirements.
    • Review and verify documents for completeness, format, and compliance with contract and project requirements. Address discrepancies and deviations from standards.
    • Develop and implement quality control programs to maintain the accuracy and completeness of project documents.
  • Collaboration and Training:
    • Provide orientation and training to project staff on document control processes, tools, and best practices to ensure consistency and efficiency and introduce new platforms for project document management and improve procedures
    • Coordinate with architects, consultants, clients, suppliers, and subcontractors to manage documentation and ensure compliance with contractual agreements.
  • Budget and Cost Management:
    • Prepare and submit budget estimates related to document management and control processes.
    • Monitor and manage documentation-related costs, ensuring efficient resource use.
  • Scheduling and Progress Monitoring:
    • Develop documentation schedules and milestones, tracking progress against established timelines.
    • Ensure timely preparation and submission of project documents, including progress reports and schedules.
  • Contract and Stakeholder Management:
    • Prepare and manage documentation related to contracts, including revisions, changes, and additions as per Projects and Client's Schedule of Works.
    • Represent the company in document control matters and negotiate with stakeholders as needed.
  • Reporting and Documentation Handover:
    • Generate, maintain, and report on document tracking systems, ensuring transparency and up-to-date information for project teams and management.
    • Manage the process of document submittals, transmittals, and requests for information (RFIs), ensuring timely reviews and approvals.
    • Prepare for project completion with detailed handover of project documents.
  • Procurement and Resource Management:
    • Oversee the procurement of documentation-related materials and resources as needed.
    • Manage the activities of document control staff and subcontractors to ensure effective documentation processes.

Requirements:

  • Two- or Three-year College Diploma in Records Management, Construction, or a related field is required
  • Lead or supervisory experience would be a strong asset but not mandatory
  • At least 5 years of experience in document control with a large Engineering or construction firm specialized preferably in Rail, Architecture, or Construction
  • Proficiency in document management software (e.g., AutoCAD, Project SharePoint, Aconex, PM Web, Asite, Procore, ProjectWise, Autodesk Construction Cloud, Blue Beam, Power-Bi) and MS Office Suite
  • Strong understanding of engineering and construction project workflows, project scope;
  • Must have the ability to read drawings, contract documentation standards and project timeline exported from MS Project and Primavera
  • Excellent organizational skills and attention to detail
  • Effective communication and interpersonal skills to effectively interact with project teams and stakeholders.
  • Ability to manage multiple tasks and priorities in a fast-paced environment
  • Good communication needed written and verbally
  • Good command of the English language written and verbal

Employment Conditions:

The Document Controller will work in a hybrid work environment but may need to visit project sites occasionally. The role requires regular interaction with project team members and stakeholders across various locations and may involve managing documents for multiple projects simultaneously.

This position is vital for maintaining the flow of information and ensuring that project teams have access to accurate, up-to-date documentation necessary for the successful planning, execution, and completion of construction projects.

Other key details of the role:

  • Work type: Full time; 40-hour work week, Monday-Friday
  • Salary range: 60,000 to 68,000$ per year
  • Benefits Offered:
    • Medical insurance
    • RRSP contributions: company will match up to 5% of the employees' own contributions
    • Life insurance (employee paid portion)
    • Dental insurance
  • Vacation: 3 weeks paid vacation included

To apply: Please apply online on the SENER careers page

www.group.sener