Proposal/Admin Coordinator

2 weeks ago

Markham, Canada EXP Full time

Proposal/Admin CoordinatorMarkham, ONAt EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP. Are you ready to design your future?Be our next Proposal/Admin CoordinatorYour work environment at EXPIn this role, you will be a part of the Transportation group, based in Markham, ON, ON office and have the opportunity to work on variety of projects.What a day at EXP has in store for youOverall proposal and business development support for Central Canada RegionWork directly with Central Canada Administrative Proposal Team, supporting various business lines of the regionReview proposal requests and coordinate with discipline managersResponsible for proposal life cycle, from proposal request review (RFI/RFQ/RFP) to final submissionEdit and format letter proposals, traditional proposals, SOQs and technical submissionsManage, develop and coordinate proposals from long lead to RFP; analyze requirements, set-up kick-off meetings with Sector/Practice Leaders, coordinate all proposal sections, written and graphic; review content; handle production, and delivery (as needed)Build and develop presentation slide decks and relevant business development materialsDevelop and maintain support material: boilerplate content, resumes, project sheets, images, testimonialsFacilitate and drive internal business development initiatives (CAM program)Coordinate and Support PR initiatives with the Communications teamBrand ambassador of EXP - ensuring compliance with brand guidelines and design consistencyCollaborate with regional marketing teams to obtain/exchange informationMaintain and enter data in EXP’s CRM databaseEstablish and maintain positive relationships with internal teams at all levelsWhat your experience looks like1-4 years of administrative experience, ideally in the Engineering Consulting industryExcellent time management and organizational skillsStrong attention to detailExcellent interpersonal, verbal and written communication skillsPersistent, enthusiastic and drivenExcellent proficiency with MS Office (including Word, Excel, PowerPoint, Outlook, Microsoft Project, and SharePoint)Strong command of the English language, used in writing/editing/proofreadingAbility to multitask and work within tight deadlinesExperience with CRM software, especially Deltek Vantagepoint is an assetFlexibility to work overtimeThrives in working in a team environment in collaboration to achieve regional goalsEXP subscribes to the Workplace Equity Program. Applications from women, members of visible minorities, Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting us at the following email address:

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