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Contracts Coordinator
2 weeks ago
Job Title: Contract Coordinator Type: Permanent, full time positionLocation: Head Office in Markham, ON (Hwy 7/Warden Avenue)Reports to: Finance Manager Responsibilities: Administration Creates RSS projects and fills orders – change and update PO#’s Creates RSS logins and process for all new managers First line support person: answers incoming calls /emails from technicians ensuring same day answers are received within a 24 hour time frame Full life cycle Onboarding: contract creation and follow up on paper work, including BackCheck, Void Check, SIN, and emails with process documents, ensures technician file is complete. Answer all questions regarding RSS system Fieldglass, maintain, login and deal with timesheet discrepancies. Creates RSS profiles for newly engaged contractors (Active or Non Active as required) Go To People Center: Responsible for updating and maintaining the GTPC issues log in QuickBase. Escalate and forward to Toronto office any Time & Expense related issues from contractors, SPC’s, Recruiters and Finance Department. Escalate payroll issues to Toronto office. Toronto office will contact GTPC for support and information when needed. Responsible for entering and confirming Time and Expenses nationally for DU and QUE projects as well as confirming that PTG Time and Expense reporting is accurate and ready to process. Responsible for registering and maintain contractor files: Incorporated, Sole Proprietors and Term Employees in RSS and QB. Vacation pay/ROE requests Administration of Stat Holidays manually and making sure that all entitled Team Employees get paid and on time. Qualifications: University Degree or 3 year College Diploma with a focus in Computer Science – major asset · Fluently bilingual French / English, oral and written; · An understanding of HR practices. · Excellent presentation, communication (written and oral), planning and organizational skills. · Highly proficient with office automation tools (MS Office) as well as the internet and various databases, both internal and external. · Professional, mature and dedicated work ethic. · Highly organized, process driven but with the flexibility to excel in a fast paced, dynamic environment in which managing multiple and sometimes conflicting priorities must be addressed.
