Community & Corporate Events Summer Student

2 weeks ago

Markham, Canada City of Markham Full time $20
The City of Markham is proud to be recognized for the 4 th consecutive year as one of Canada’s Best Employers by Forbes and Statista Inc. In 2024, the City of Markham is ranked the top city in Ontario and in the top 10 for Government Services. The recipient of multiple environmental awards, we are recognized for our innovative sustainability and urban planning initiatives as well as our fiscal accountability. More than 357,000 residents call Markham home and benefit from our rich heritage, culturally diverse environment, vibrant local economy and focus on quality of life.

Summer student applications are now being accepted for the Economic Growth, Culture, and Entrepreneurship - Community & Corporate Events student position in the Development Services Commission. To apply, please submit your resume and cover letter online by January 10, 2025.

Join us and make a lasting difference

Summary:

The City of Markham, Canada’s high-tech capital, is experiencing significant growth. As a result, the Development Services Commission is looking for a post-secondary student who is a dedicated self-starter to work in a fast-paced environment by assisting Community & Corporate Events team with event planning and execution. This position reports to the Supervisor of Community & Corporate Events.

The summer student position will provide back-up to our Community & Corporate Events staff and provides administrative support to the Community & Corporate Events team. Responsibilities include: assisting with management and organization of all working event files; event coordination support e.g. permits; receiving quotes from vendors for Corporate and City Events and upon approval, secure order/service; and performing general administrative duties as assigned.

Duties include but are not limited to:

  • Respond to events-related inquiries via e-mail and/or phone calls
  • Keeping excellent management and organization of all event working files
  • Prepare meeting agendas and minutes
  • Prepare presentations using PowerPoint and other related software
  • Supporting event coordination e.g. permits, etc;
  • Review event applications, policies and procedures;
  • Receive quotes from vendors for Corporate and City Events, and upon approval, secure order/service; and
  • Other duties as assigned.

Qualifications:

  • Previous customer service experience and interest in civil services preferred
  • Excellent communication and interpersonal skills
  • Strong email and phone etiquette and effective listening skills
  • Strong writing skills – email and correspondence
  • Highly organized
  • Strong team approach and open/adaptable to change
  • Proficiency with MS Office (MS Outlook, MS Word, MS Excel)
  • College or University student preferred
  • Must be able to contribute positively to a respectful professional environment

Duration and Hours:

  • Beginning of May to end of August 2025
  • Monday to Friday, 9:00am to 5:00pm, 35 hours per week (excluding Holidays)
  • Must be available to work – evenings, weekends, statutory holidays as required.
  • Ability to work outside in various weather conditions for extended periods.

Location:

  • On-site at the City of Markham office at 101 Town Centre Boulevard, Markham, ON
  • Will be required to undertake field visits for site verification periodically as required

CORE BEHAVIOURS

  • Service Excellence: Meets or exceeds service standards when interacting with customers in the community and in the organization.
  • Change & Innovation: Responds positively and professionally to change and helps others through change.
  • Teamwork & Relationship Building: Interacts with others in an inclusive, collaborative and respectful way that creates effective working relationships.
  • Communication: Communicates in a clear, professional and respectful way; demonstrates active listening.
  • Accountable & Results Oriented: Demonstrates ethical behavior and accountability, aligns with City values, and abides by relevant policies and legislation.
  • Management & Leadership: Demonstrates self-management, professionalism and engagement; leads by example

The City of Markham is committed to inclusive, accessible and barrier free employment practices and to creating a workplace that reflects and supports the diversity of the community we serve. Please let us know if you require an accommodation and we will work with you to ensure a barrier free hiring process.

Please respect our scent free area by not wearing scented products when visiting the office.

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