Accounts Payable Administrator
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Schedule: Monday to Friday, 8:30 AM - 5:00 PM
Start Date: ASAP
Position Overview
We are seeking a detail-oriented and organized Accounts Payable Administrator to join our team on a 6-month contract basis. The successful candidate will provide financial, clerical, and administrative support to ensure accounts payable activities are completed accurately, efficiently, and on time.
This role is ideal for someone with strong attention to detail, excellent organizational skills, and experience working in a fast-paced accounting environment.
Key Responsibilities
- Record and process vendor invoices in the Accounts Payable system, including proper coding and distribution.
- Maintain purchase order records, control PO sequences, and follow up on outstanding invoices.
- Prepare cheque requests and process payments according to established schedules.
- Review and verify third-party costs and supporting documentation for billing purposes.
- Process invoices and related backup documentation for chargebacks and other transactions.
- Generate financial reports, including Accounts Payable Aging Reports and detailed payable lists.
- Communicate professionally with vendors by phone, email, and other correspondence.
- Identify, prioritize, and eliminate issues requiring attention.
- Maintain Accounts Payable schedules and reconcile balances with the General Ledger.
- Conduct credit reference checks for customers as required.
- Prepare invoices, cheque requisitions, adjustments, and other accounting documentation.
- Support billing and accounts receivable activities during month-end and as required.
- Assist with recording and tracking expense accruals for costs not yet recorded for the month.
- Provide excellent internal and external customer service in a fast-paced environment.
- Cross-train with team members to ensure adequate coverage and continuity of operations.
- Manage and maintain the Requisition Management System in Great Plains (GP).
- Communicate with General Managers regarding purchase order numbers, invoice approvals, and inquiries.
- Reconcile vendor statements, Visa statements, and other Accounts Payable-related balance sheet accounts.
Qualifications & Skills
- Previous experience in Accounts Payable or general accounting is required.
- Strong understanding of invoice processing, purchase orders, reconciliations, and
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