Automation Operations, Specialist
1 week ago
KAIN Capital is the investment and operating arm of The KAIN Group, supporting a growing portfolio of businesses across logistics (3PL), real estate, software development, industrial automation, and new investment ventures. We are a hands-on organization focused on optimizing existing assets while strategically expanding into high-growth industries. The Portfolio Operations Coordinator plays a vital role in supporting the day-to-day operations of KAIN Capital’s diverse portfolio. Acting as a core support function to the Directors of Private Equity Investments, this role ensures essential operational tasks are executed seamlessly allowing leadership to focus on strategy and long-term growth. This position is ideal for a self-starter who thrives in a multi-industry environment and can confidently shift between priorities across property management, logistics, technology, industrial automation, and investment operations. Provide day-to-day operational and administrative support across KAIN Group companies Coordinate between business units to ensure smooth communication and workflows Track operational metrics, deadlines, and deliverables across concurrent projects Administrative & Process Management Manage calendars, scheduling, and meeting coordination for Directors Support SOP creation and ongoing process improvements Coordinate travel and logistics as required Property Management Support Support maintenance coordination, vendor tracking, and inspections Manage CRM systems for lead tracking, follow-ups, and data accuracy Technology & Software Operations Support project coordination, timelines, and documentation Maintain accuracy within project management tools Coordinate routine communications between technical teams and clients Assist with research, market analysis, and competitive insights Industrial Automation Support Assist with work order tracking, CRM/KATS updates, and service coordination Compile financial, market, and industry data Track investment pipelines and maintain organized deal files Become proficient in CRM, project management, and cloud-based systems Assist with system implementations, data organization, and integrations Maintain structured digital filing systems Undergraduate degree (Business or related field preferred) ~1–3 years of experience in operations, administration, or project coordination ~ Experience supporting leadership or working across multiple business units is an asset Strong organizational and time-management skills Comfortable managing shifting priorities in a dynamic environment Technical Skills Advanced Microsoft Office proficiency CRM experience (HubSpot, Salesforce, or similar preferred) Familiarity with project management tools Exposure to private equity, real estate, logistics, technology, or manufacturing Bilingual English/French is an asset Discretionary performance bonus Extended health and dental benefits Office-based in Kitchener, ON with occasional travel (Mississauga, Simcoe) Monday–Friday business hours with flexibility during peak periods Hybrid option available after probation Diverse Exposure: Gain experience across multiple industries including real estate, logistics, software development, and industrial automation · Learning Opportunity: Work directly with experienced private equity professionals and learn the investment business from the inside · Meaningful Work: Support businesses that create real value and serve important industries across Canada and the US · Complimentary in-house food and beverages are provided ·
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