Project Controls Coordinator

Project Controls CoordinatorPrimary FocusThe Project Controls Coordinator works independently to monitor, control, and report on the performance and cost-related aspects of projects managed by assigned project management teams. This role is responsible for ensuring project costs are identified, accounted for, and reported in an accurate and timely manner in accordance with established business practices and procedures, while supporting the development and implementation of project controls planning and integration of cost and schedule functions.Specific AccountabilitiesCollect information for project cost estimates, establish control budgets, monitor and control incurred project costs, perform cost forecasting, variance analysis, and cost reporting to various stakeholdersAnalyze and maintain project costs at the WBS level including control budget, incurred costs, commitments, and forecastProvide capital cost control, variance analysis, and reporting requirements for multiple complex and multi-disciplined programs/projectsInterface with contractors to deliver training and support for EcoSys LEMs (Labor, Equipment, and Materials), ensuring they provide correct rates and estimatesSupport Project Controls Advisors (PCAs) to set up, receive, and attest LEMsAssist as a dedicated Field Cost Analyst (FCA) resource for high-risk, high-complexity projectsEnsure that company-sanctioned cost control processes are applied in project execution activitiesPrepare expenditure profiles, workforce histograms, and comparative capital cost estimatesTrack and report project performance against plan by working closely with Project SchedulerPerform earned value measurements to anticipate forecast impactsPrepare and document project change orders in accordance with Project Management Office standardsPrepare monthly project reports and perform monthly project close processesGenerate regular and ad hoc analysis including graphs, summary tables, and presentationsTrack Key Performance Indicators and work with support groups to improve overall project executionReview policies and procedures and recommend improved processes for project cost managementLiaise with Project Managers and Field Cost Analysts to ensure engagement with project progress, changes, highlights, and issuesMaintain the project Work Breakdown Structure to facilitate project execution, cost control, and accounting requirementsQualificationsEducation and ExperienceUniversity Degree or Technical Diploma in Engineering, Finance/Accounting, or related fields (other Post-Secondary education may be considered)Minimum of 3-5 years of Project Controls or Project Management experienceProject Management Professional designation preferredKnowledge and SkillsStrong analytical skills including Earned Value ManagementExtremely high proficiency in MS Excel required (v-lookups, pivot tables, graph generation, sumifs, etc.)Ability to distill large sets of data into easily understandable analysisSoftware experience with MS Office Suite, Oracle/SAP, and EcoSysWorking understanding of PowerBI and Power PivotGeneral understanding of pipeline operations preferredExcellent communication, interpersonal, and organizational skillsProblem-solving, decision-making, planning, and leadership skillsDetail-oriented with understanding of data reconciliation importanceAbility to effectively manage and prioritize workload, bring issues forward, and develop working relationships at all levels of the organizationCollaborative, team- and service-oriented work styleMotivated self-starter who works well independently in a fast-paced team environmentValid driver's licenseWorking ConditionsPrimarily office environmentOvernight business or construction field trips may be requiredOccasional travel to field worksite locations (may require Personal Protective Equipment)Expectation to produce required reports and cost data in a timely mannerAbility to manage multiple tasks with a reasonable level of supervisionScopeImpacts can extend to multiple work units as well as internal stakeholders (support departments) and external stakeholders (vendors and customers)Decision making is guided by standardized practices, existing processes, and professional judgmentAssignments are often self-identified and completed independentlyRecommendations are reviewed for soundness of judgment, but usually accepted as technically accurate