Senior Property Management Coordinator
2 weeks ago
We are seeking a highly organized and detail-oriented Senior Property Management Coordinator to join our team in Mississauga. This is a fantastic opportunity to work with a commercial portfolio, providing support for day-to-day administrative activities.
About the RoleThe successful candidate will be responsible for:
- Providing support for all aspects of day-to-day accounting and administrative activities for the portfolio;
- Liaising with tenants and accounting regarding accounts receivable matters;
- Reporting weekly on status of account receivables;
- Reviewing monthly recurring billings;
- Processing invoices and related reports within Yardi as assigned;
- Maintaining PO tracker logs;
- Preparing and distributing tenant requisition for chargebacks;
- Type and distribute correspondence to tenants and tenant data base management;
- Assisting with preparation for the annual budget process for assigned buildings within the portfolio;
- Preparation of Rental Letters;
- Monitoring and tracking vacant unit utility accounts and ensuring all accounts are on PAP;
- Reading and understanding leases to ensure accurate information is received and maintained;
- Reading and reviewing Lease Abstracts and Rent Change Reports;
- Maintaining and updating security deposit reports;
- Maintaining and updating tenant information, including phone numbers, contact names and emergency contact information as changes occur;
- Ensuring all tenants have provided current insurance certificates that are in compliance with the lease agreement;
- Completing all administrative functions relating to property management as specified;
- Liaising with tenants and contractors as required or directed;
To be successful in this role, you will need:
- A minimum of 3 years of high-level administrative experience with a strong financial acumen;
- Experience in real estate operations is an asset;
- A high school diploma supplemented with some post-secondary accounting and computer courses in a related field or equivalent work experience;
- Excellent organizational skills, attention to detail, and accuracy;
- Strong communication and interpersonal skills;
- Ability to develop and sustain cooperative working relationships;
- Able to allocate one's time effectively, handle multiple demands, tight deadlines, and competing priorities;
- Adaptable to constant change, team player, extremely punctual, and reliable;
- Strong skills in Microsoft Office, including Word, Excel, and Outlook; previous experience in Yardi software programs would be an asset;
- A criminal verification check is required for employment.
We offer a competitive salary range of $55,000 - $65,000 per year, depending on experience, plus benefits, including health, dental, and vision coverage, and access to a generous pension plan.
At BentallGreenOak, we recognize that each employee's unique experiences, perspectives, and viewpoints strengthen our ability to create and deliver the best value to our clients, partners, and stakeholders/investors. Therefore, we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations, and life experiences to apply.
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