Facility Manager, CIARS

3 weeks ago

Waterloo, Ontario, Canada University of Waterloo Full time

Job Summary

The University of Waterloo seeks a highly skilled and experienced Facility Manager to oversee the day-to-day operations of the Centre for Intelligent Antenna & Radio Systems (CIARS) Facility. This is a unique opportunity to join a dynamic team and contribute to the success of the facility.

Key Responsibilities

  • Oversee the operation, maintenance, and troubleshooting of all laboratory equipment, ensuring functionality and user safety.
  • Manage user access records, equipment manuals, and the installation of new equipment and facilities.
  • Develop and implement a system for efficient equipment usage, scheduling, and tracking.
  • Provide technical support for research projects (internal and industrial users) and assist with special projects.
  • Collaborate with faculty and users on research needs and schedules instrument usage for optimal resource allocation.
  • Maintain inventory of supplies specific to each lab and sources equipment and materials as needed.
  • Develop and enforce equipment operating procedures based on best practices and safety protocols.
  • Oversee proper waste disposal of chemicals and hazardous materials.
  • Coordinate lab finances, in collaboration, with the departmental Financial Coordinators.
  • Identify and recommend facility upgrades, obtains cost estimates, and implements approved improvements.
  • Ensure cost-effective lab operation by balancing expenses with user charges.
  • Monitor daily lab needs for consumables, spare parts, and equipment maintenance.
  • Sources major assets for laboratory upgrades and expansion.

Health & Safety

  • Enforces Health & Safety guidelines, provides safety training to users, and conducts regular checks.
  • Develops and maintains lab safety operating procedures to ensure compliance with all applicable regulations.
  • Maintains accurate user training records and establishes Standard Operating Procedures (SOPs) for safe equipment use.
  • Evaluates new chemicals/materials and equipment for risk management.

Training & Supervision

  • Instructs users on equipment operation, testing/assembly/fabrication techniques, and best practices.
  • Ensures user adherence to established procedures and develops training materials (videos, manuals, etc.).
  • Supervises lab users and provides technical support to current and potential collaborators.

Other Duties

  • Manages the CIARS Lab website.
  • Contributes technical sections of grant proposals related to lab and equipment.
  • Conducts facility tours for potential visitors, partners, and collaborators.
  • Consults with external users on future projects.
  • Attends relevant technical meetings or conferences to stay updated on advancements.
  • Assists with additional duties or special projects assigned by the Director, CIARS.

Qualifications

  • Master's Degree or higher in an Applied Science field is preferred. A bachelor's degree with a combination of education and experience may be considered.
  • 3+ years of experience in a research and development environment.
  • Proven ability to maintain strict confidentiality.
  • Experience monitoring and enforcing safety in the labs or a similar environment is required.
  • Must have a thorough knowledge of complex lab operations.
  • Excellent organizational and time management skills to ensure smooth functioning of lab.
  • Intermediate computer skills and proficiency in software applications used in an office/lab setting, including Word and Excel.
  • Demonstrated track record of delivering high-quality customer service interactions with faculty, staff, and students.
  • Proven aptitude for meticulous attention to detail.
  • Demonstrated decision-making skills, including the ability to ask probing questions and anticipate customer needs.
  • Excellent communication skills, both oral and written.
  • Ability to effectively prioritize multiple demands with competing deadlines.
  • Supervisory and leadership experience in a lab setting would be considered a strong asset.

What We Offer

The University of Waterloo offers a competitive salary and benefits package, as well as opportunities for professional growth and development.

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