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Accounting Clerk

2 months ago

Chilliwack, Canada School District #33 (Chilliwack) Full time
Accounting Clerk Job Summary

We are seeking a highly organized and detail-oriented Accounting Clerk to join our team at School District #33 (Chilliwack). As an Accounting Clerk, you will be responsible for performing accounting and clerical duties with minimal direction.

Key Responsibilities:

  • Input and retrieve data on the computer relating to invoice payment, general ledger, supplier master lists, materials tracking, and student documentation.
  • Process invoices by checking calculations, coding, calculating batch totals, sorting invoices, and matching invoices to packing slips, remittances, and supplier statements.
  • Initiate cheque run and process cheques for distribution.
  • Receive deposits and issue refunds as required.
  • Answer inquiries and relay messages to and from staff and suppliers using telephone, computer, mail, facsimile, or in person.
  • Perform various bookkeeping tasks including cash handling, bank deposits, and cost estimating.
  • Monitor budgets and outstanding purchase orders.
  • Process petty cash, expense vouchers, and in-service claims.
  • File and maintain a variety of materials such as invoices, supplier statements, student files, correspondence, newsletters, and computer reports.
  • Keyboards and composes a variety of material including correspondence and memoranda.
  • Duplicates, sorts, collates, and staples materials.
  • Lifts and moves office and paper supplies not exceeding 5 kg.
  • Weighs and meters mail.

Requirements:

  • High school diploma plus additional office administration course work of up to and including 6 months.
  • One year's experience in an office environment.
  • Intermediate level bookkeeping skills.
  • Keyboarding speed of 50 words per minute.
  • Proficient in numeric keypad skills.
  • Basic knowledge of database computer functions.
  • Intermediate knowledge of spreadsheet computer functions.
  • Knowledge of Business English, punctuation, spelling, and Business Math.
  • Ability to use courtesy and tact in settling complaints, requests, and clarification of information in contacts with public, parents, staff, and students.
  • Ability to perform individually and as part of a team.
  • Ability to effectively communicate both verbally and in writing.
  • Ability to plan and schedule work and organize the workload effectively.
  • Ability to work with constant interruptions.
  • Ability to maintain close attention to detail for periods of sustained duration and to meet deadlines.