Acquisitions Specialist

2 months ago

Ottawa, Ontario, Canada University of Ottawa Full time
About the Role

We are seeking a highly organized and detail-oriented individual to join our team as an Acquisitions Specialist. In this role, you will be responsible for managing the acquisition of library materials, including searching for bibliographic information, purchasing goods, and receiving and validating materials.

Key Responsibilities
  • Search for and retrieve bibliographic information and commercial data required to order library materials.
  • Purchase library goods by credit card and create or upload purchase orders to the Integrated Library System (ILS).
  • Receive and validate materials received, and record receipt in the ILS to update the public catalog.
  • Register invoices in the acquisition module and certify their accuracy, making payments to suppliers in accordance with established policies and procedures.
  • Act as a resource to department members and suppliers regarding the acquisition of goods, explaining processes, timelines, and practices.
Requirements
  • Post-secondary training in Documentation Techniques or Library and Information, or an equivalent combination of education and work experience.
  • At least one year's experience with an integrated library system, particularly the acquisitions management module.
  • Knowledge of bibliographic tools used to acquire print or electronic documents.
  • Knowledge of accounting principles to evaluate and certify invoice payments.
  • Organizational skills, ability to work effectively under pressure.
  • Attention to detail.
  • Experience in the use of computer systems and software such as word processing, spreadsheets, databases, e-mail, and internet.
  • Ability to load, unload, and move boxes weighing up to 40 lbs.
  • Bilingualism - French and English (oral and written).
About the University of Ottawa

The University of Ottawa is a world-class institution that values diversity, equity, and inclusion. We are committed to creating a welcoming and supportive environment for our students, faculty, and staff. Our library is a key part of this effort, providing access to a wide range of resources and services to support learning and research.

We are proud to be one of Canada's top ten research universities, with a strong reputation for excellence in teaching, research, and community engagement. Our employees are passionate about making a difference and are committed to continuous improvement, personal development, and service excellence.

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