Accounts Payable Specialist

3 weeks ago

Vancouver, British Columbia, Canada The University of British Columbia Full time
Job Summary
The Accounts Payable Specialist provides financial transaction support for multiple cost centers within Student Housing & Community Services (SHCS) at The University of British Columbia. This position is responsible for ensuring that goods and services contracted and paid by the university are recorded, reliable, and processed in an accurate, timely, and auditable manner. Duties include a proactive and customer service-focused approach to AP processing, preparing ad hoc reports, and resolving data integrity issues.

Organizational Status
Reports directly to the Associate Director – Finance. Works closely with other departmental managers and supervisors on purchasing, expensing, policy, tax matters. Works as a member of the SHCS Finance and Purchasing team. Interacts regularly with SHCS staff, administrative staff in other departments, suppliers, and clients.

Work Performed

- Accurately and effectively processes AP transactions (supplier, employee, and other)
- Accurately and effectively submits add or change requests relating to vendors
- Works closely with the SHCS Purchasing team to ensure proper purchasing procedures are followed per PO policy
- Supports goals of the SHCS Purchasing team
- Acts as the primary point of escalation for AP and vendor data issues for the department
- Interprets contract terms, university policies, procedures, guidelines, and governmental regulations as they relate to PO payments. Examples include service contracts, equipment manufacturing agreements, and GST/HST and/or PST self-assessment guidelines. Resolves ambiguities in contract terms related to invoicing

Accurately performs the following AP activities:
- Enters and processes the PO, non-PO invoices, student refunds
- Prepares invoice for archiving
- Prepares and data enters requisitions
- Verifies accuracy of information including account coding, reviews backup documentation, ensures signatures/approvals are valid
- Ensures authorization and backup documentation is obtained prior to processing in the system
- Assesses the accuracy of GST, PST, and/or HST on invoices and self-assesses such taxes where necessary
- Responds to queries and provides support to faculty/admin units in the preparation of reimbursements and payments, interpreting financial policies and procedures as relevant
- Reconciles invoices paid to vendor statements and works with suppliers and management to ensure timely payment of outstanding invoices and credits
- Assists in gathering information for month-end reporting
- Resolves issues assigned to him/her within the agreed-upon time limit
- Prepares adjusting entries for any posting corrections, if necessary

Consequence of Error/Judgement

The AP Specialist plays an important role in the successful delivery of optimum payment tools for the university. Actions taken or ignored by the AP Specialist have a direct impact on how efficiently and effectively systems and processes will perform and function. Errors in execution, judgment, poor analysis, conveyance of misinformation, incomplete information to customers, or failure to act decisively could have a detrimental effect within the procurement and payment areas, and on the department at large.

Failure to provide accurate and proper guidance of financial policies and procedures to customers and to action payment requests in a timely manner could result in goods and services being withheld from the department, penalty fines and interest charges applied to the department, a damaged reputation for the department, and the university losing funding from a variety of sources. The incumbent must be able to effectively respond in a professional manner to multiple and not always clear customer inquiries in a timely fashion, as well as to support in the planning and organization of diverse activities to ensure that the department's needs are satisfied and risks are mitigated. Quick but logical thinking must be exemplified.

Supervision Received

Works under the direction of the Associate Director – Finance. Guidance may be provided by the Financial Manager.

Supervision Given

The AP Specialist works independently. May distribute work assignments and provide supervision to temporary clerical support staff.

Minimum Qualifications
High school graduation, plus two-year post-secondary diploma in accounting, plus three years of relevant accounting experience, or an equivalent combination of education and related experience.

- Willingness to respect diverse perspectives, including perspectives in conflict with one's own

Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Experience with the emphasis on customer service, accounting, and procurement.
Experience with Workday and Optimum Control is preferred
Working knowledge of Microsoft Office applications, familiarity with a computerized accounting and/or procurement systems preferred and general accounting and/or procurement practices.
Knowledge of Canadian tax laws is useful.
Ability to provide professional quality service to customers in a courteous, patient manner
Ability to maintain accuracy and timeliness in performance of duties and ability to work in a team environment is also vital.
Ability to work proactively, independently, and can effectively prioritize, multi-task, and manage workflow while working under pressure to meet deadlines.
Accuracy and attention to detail is essential. Must possess the ability to exercise tact and discretion.
Effective oral and written communication skills are critical
Demonstrated interpersonal, communication, and organization skills are necessary to foster and maintain effective working relationships both internally and externally.
Emphasis on customer service experience and pursuit of customer service excellence is essential.
Proficient in data entry and can manage a high volume of work.

  • Accounts Payable Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada CB Canada Full time

    Job Title: Accounts Payable SpecialistJob Summary:We are seeking an experienced Accounts Payable Specialist to join our team at CB Canada. The successful candidate will have 2+ years of Accounts Payable experience and excellent communication skills. They will be responsible for matching, batching, coding and inputting a high volume of accounts payable...

  • Accounts Payable Specialist

    1 month ago

    Vancouver, British Columbia, Canada CB Canada Full time

    Accounts Payable Specialist Job DescriptionWe are seeking an experienced Accounts Payable Specialist to join our team at CB Canada. The successful candidate will have 2+ years of Accounts Payable experience and excellent communication skills.Key Responsibilities:Matching, batching, coding, and inputting a high volume of accounts payable invoicesGenerating...

  • Accounts Payable Specialist

    1 month ago

    Vancouver, British Columbia, Canada CB Canada Full time

    Accounts Payable Specialist Job DescriptionWe are seeking an experienced Accounts Payable Specialist to join our team at CB Canada. The successful candidate will have 2+ years of Accounts Payable experience and excellent communication skills.Key Responsibilities:Matching, batching, coding, and inputting a high volume of accounts payable invoicesGenerating...

  • Accounts Payable Specialist

    1 month ago

    Vancouver, British Columbia, Canada Marmalade Recruitment & Resources Inc Full time

    Accounts Payable OpportunityMarmalade Recruitment & Resources Inc is seeking a skilled Accounts Payable professional to join our team on a temporary basis. As an Accounts Payable specialist, you will be responsible for managing the entire accounts payable process, from receiving and processing invoices to making payments and reconciliations.Key...

  • Accounts Payable Specialist

    1 month ago

    Vancouver, British Columbia, Canada Marmalade Recruitment & Resources Inc Full time

    Accounts Payable OpportunityMarmalade Recruitment & Resources Inc is seeking a skilled Accounts Payable professional to join our team on a temporary basis. As an Accounts Payable specialist, you will be responsible for managing the entire accounts payable process, from receiving and processing invoices to making payments and reconciliations.Key...

  • Accounts Payable Specialist

    1 month ago

    Vancouver, British Columbia, Canada Rocky Mountaineer Full time

    Job Title: Accounts Payable SpecialistJob Summary:The Accounts Payable Specialist plays a crucial role in ensuring the smooth operation of the company's financial processes. This position is responsible for assisting the Accounts Payable Supervisor in managing the company's accounts payable, ensuring timely and accurate payment of invoices, and maintaining a...

  • Accounts Payable Specialist

    1 month ago

    Vancouver, British Columbia, Canada Rocky Mountaineer Full time

    Job Title: Accounts Payable SpecialistJob Summary:The Accounts Payable Specialist plays a crucial role in ensuring the smooth operation of the company's financial processes. This position is responsible for assisting the Accounts Payable Supervisor in managing the company's accounts payable, ensuring timely and accurate payment of invoices, and maintaining a...

  • Accounts Payable Specialist

    1 month ago

    Vancouver, British Columbia, Canada Paladin Technologies Full time

    Accounts Payable Specialist Job DescriptionPaladin Technologies is a leading complex systems integrator in North America, providing technology solutions for clients across the continent. As a key member of our finance team, the Accounts Payable Specialist will play a crucial role in managing our company's financial transactions.Responsibilities:Review and...

  • Accounts Payable Specialist

    1 month ago

    Vancouver, British Columbia, Canada Paladin Technologies Full time

    Accounts Payable Specialist Job DescriptionPaladin Technologies is a leading complex systems integrator in North America, providing technology solutions for clients across the continent. As a key member of our finance team, the Accounts Payable Specialist will play a crucial role in managing our company's financial transactions.Responsibilities:Review and...

  • Accounts Payable Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada Securiguard Full time

    Accounts Payable SpecialistWe are seeking a detail-oriented Accounts Payable Specialist to join our team at Securiguard Finance. This role reports to the Controller and is responsible for the timely and accurate processing of invoices and payments to our suppliers.Key Responsibilities:Receive, review, and verify incoming invoices and payment requests,...

  • Accounts Payable Specialist

    1 month ago

    Vancouver, British Columbia, Canada Paladin Technologies Full time

    Accounts Payable Specialist Job DescriptionPaladin Technologies is a leading complex systems integrator in North America, providing technology solutions for clients across the continent. We are seeking a skilled Accounts Payable Specialist to join our finance team and contribute to the success of our organization.Responsibilities:Review and process invoices...

  • Accounts Payable Specialist

    1 month ago

    Vancouver, British Columbia, Canada Paladin Technologies Full time

    Accounts Payable Specialist Job DescriptionPaladin Technologies is a leading complex systems integrator in North America, providing technology solutions for clients across the continent. We are seeking a skilled Accounts Payable Specialist to join our finance team and contribute to the success of our organization.Responsibilities:Review and process invoices...

  • Accounts Payable Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada Paladin Technologies Full time

    Job Title: Accounts Payable SpecialistJob Summary:We are seeking a highly organized and detail-oriented Accounts Payable Specialist to join our finance team at Paladin Technologies. As a key member of our Accounts Payable department, you will be responsible for managing multiple tasks in a busy work environment, including reviewing invoices, processing...

  • Accounts Payable Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada Paladin Technologies Full time

    Job Title: Accounts Payable SpecialistJob Summary:We are seeking a highly organized and detail-oriented Accounts Payable Specialist to join our finance team at Paladin Technologies. As a key member of our Accounts Payable department, you will be responsible for managing multiple tasks in a busy work environment, including reviewing invoices, processing...

  • Accounts Payable Specialist

    1 week ago

    Vancouver, British Columbia, Canada ALS Global Full time

    ALS Global is seeking an experienced Accounts Payable Specialist to join our team. This role is responsible for assisting the Accounts Payable department with expertise in the end-to-end Accounts Payable process for Canada and USA.Liaise with individuals and departments to ensure all vendor invoices, packing slips, and statements are submitted to the A/P...

  • Accounts Payable Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada Rocky Mountaineer Full time

    Job SummaryThe Accounts Payable Specialist plays a vital role in ensuring the smooth operation of Rocky Mountaineer's financial processes. This position is responsible for assisting the Accounts Payable Supervisor in managing the company's accounts payable functions, including invoice processing, payment reconciliation, and vendor management.Key...

  • Accounts Payable Specialist

    3 weeks ago

    Vancouver, British Columbia, Canada Securiguard Full time

    We are seeking a detail-oriented Accounts Payable Specialist to join the Securiguard Finance team. This position reports to the Controller and is responsible for the timely and accurate processing of invoices and payments to our suppliers.Key Responsibilities:Receive, review, and verify incoming invoices and payments requests. Ensure that all invoices are...

  • Accounts Payable Clerk

    4 weeks ago

    Vancouver, British Columbia, Canada Securiguard Full time

    Accounts Payable SpecialistWe are seeking a detail-oriented Accounts Payable Specialist to join our team at Securiguard Finance. This role reports to the Controller and is responsible for the timely and accurate processing of invoices and payments to our suppliers.Key Responsibilities:Receive, review, and verify incoming invoices and payment requests,...

  • Accounts Payable Clerk

    4 weeks ago

    Vancouver, British Columbia, Canada Securiguard Full time

    Accounts Payable SpecialistWe are seeking a detail-oriented Accounts Payable Specialist to join our team at Securiguard Finance. This role reports to the Controller and is responsible for the timely and accurate processing of invoices and payments to our suppliers.Key Responsibilities:Receive, review, and verify incoming invoices and payment requests,...

  • Accounts Payable Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada BA Blacktop Full time

    The BA Blacktop Group of Companies is seeking a skilled Accounts Payable Specialist to support our financial operations at our Surrey office.The successful candidate will be responsible for processing financial information with accuracy and attention to detail, ensuring timely and efficient payment of invoices and vendor payments.Key Responsibilities:Process...