Surgical Supply Specialist

1 month ago

Delta, British Columbia, Canada Fraser Health Full time
Job Summary

We are seeking a highly organized and detail-oriented Surgical Supply Specialist to join our team at Fraser Health. In this role, you will be responsible for managing the inventory of surgical supplies and equipment, ensuring that they are properly stocked and maintained.

Key Responsibilities
  • Develop and implement stock control systems and procedures for OR supplies and equipment
  • Complete requisitions for OR supplies and equipment, contact suppliers and representatives, conduct inventory audits, and establish and/or revise re-order points
  • Maintain the OR Preference Card Item Dictionary, as well as Doctors Preference Cards systems and processes
  • Participate and support the reprocessing systems used for the operating room in accordance with best practices
  • Control OR inventory content and levels of a variety of Operating Room (OR) equipment and supplies by reviewing and analyzing reports such as inventory status and stock usage to ensure appropriate and adequate levels
  • Determine and establish revised re-order points for the purpose of ensuring efficient utilization of OR supplies
  • Conduct regular physical checks and compare actual to recorded inventory levels; investigate discrepancies; resolve or refer problems to Care Leader
  • Complete requisitions for OR supplies and equipment, receive incoming supplies/equipment, and place stock in designated areas
  • Follow up on incomplete orders and damaged goods received by contacting appropriate personnel or source of supply and arranging for corrections or replacement as appropriate
  • Liaise with external sales representatives to place orders for loaner equipment, trials of instruments, implants, and medical surgical supplies as directed
  • Communicate with Sterile Processing Department, Health Shared Services BC (HSSBC), and other departments on these and like matters
  • Review OR slate validation reports to ensure necessary equipment and supplies are available for surgeries; assist Care Leaders to obtain emergent equipment and supplies for non-scheduled emergent surgeries
  • Assist in the picking of supplies and instruments for surgical cases by providing input into the work instructions for picking and pick lists used to identify case inventory for cases on the operating room slate
  • Rotate stock and reprocess outdated supplies according to departmental procedures
  • Maintain related documentation, processes, and systems in accordance with best practice standards and in compliance with Ministry Reprocessing Audits
  • Participate in Sterile Processing Department's Quality Assurance Program by collecting data and providing input
  • Create and maintain OR Doctors Preference Cards and Sterile Processing Pick lists
  • Collaborate with Care Leaders and Sterile Processing Department regarding inventory nomenclature and locations; identify discrepancies and make recommendations for correction
  • Participate in the maintenance of the Preference Card System and the Meditech Item Dictionary by providing input regarding edits, updates, dictionary building, and integration with other system modules
  • Ensure OR supplies and equipment are labeled and organized and hard copy reference preference cards are maintained and up to date
  • Maintain supplies and equipment catalogues and relevant computerized records, complete documentation as required for the maintenance and release of equipment
Qualifications
  • Grade twelve, successful completion of a Sterile Supply Processing course, and three years' recent, related experience or an equivalent combination of education, training, and experience
  • Knowledge of surgical and medical terminology
  • Ability to keyboard 40 w.p.m.
  • Ability to communicate effectively both verbally and in writing
  • Ability to deal with others effectively
  • Ability to organize work
  • Ability to operate related equipment
  • Physical ability to carry out the duties of the position

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