Construction Support Specialist

1 month ago


Edmonton, Alberta, Canada Helical Pile Solutions Full time
About Helical Pile Solutions

As a deep foundations contractor with over 30 years of experience, we deliver exceptional results in the industry. Our team at Helical Pile Solutions is dedicated to providing top-notch services and solutions for our clients.

About the Job

We are seeking a highly skilled Construction Support Specialist to join our team. This role will play a crucial part in the success of our projects, ensuring seamless execution and customer satisfaction. Key responsibilities include:

- Supporting project management and construction execution teams by coordinating with internal and external parties at the construction site and head office
- Ensuring compliance with approved systems and company expectations
- Providing administrative support in various areas, including but not limited to:

• Suppliers: creating and reviewing purchase orders, invoices, and backup documents
• Timesheets: reviewing timesheets and submitting them for approval and payroll processing
• Travel: booking and coordinating transportation and accommodation for personnel
• Technology: collaborating with Employee Engagement, IT, and Systems teams to meet crew needs
• Meeting support: preparing agendas, documenting minutes, and distributing actions
• Project Document Control: performing project document control procedures as directed, including data entry, records filing, transmittals, and related document distribution
• Reporting: gathering and summarizing progress updates for internal and external audiences
• General support for the crew, including expense reports and fuel cards

Requirements

To be successful in this role, you should possess the following qualifications:

- A post-secondary certificate or diploma in business, construction, or administration, or equivalent experience
- At least 2 years' experience in providing administrative support
- Experience working in a construction office at a site
- Background in the utility sector

You should also demonstrate the following skills:

- Exceptional attention to detail and organizational skills in a dynamic, multi-tasking environment
- Strong time management and documentation skills
- Excellent interpersonal, oral, and written communication skills
- Ability to build and maintain positive relationships with office and field staff
- Capacity to work independently and as part of a team
- Proficiency in Microsoft Office 365 suite
- Commitment to protecting sensitive and proprietary information
- Positive attitude, teamwork, and adaptability

What We Offer

We provide a comprehensive benefits package, including:

- Extended Healthcare Plan (Medical, Disability, and Dental)
- Health and Wellness spending account
- Group RRSP
- Group Life - AD&D - Critical Illness Insurance
- Training & Development opportunities
- Employee Assistance Program - Counseling

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