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Acquisition Specialist

2 months ago

Ottawa, Ontario, Canada University of Ottawa Full time

About the Role

The University of Ottawa is seeking a highly skilled Acquisition Officer to join its team. As a key member of the library's acquisitions department, you will be responsible for performing tasks related to pre-ordering bibliographic research, ordering, paying for, receiving, claiming, cancelling or returning all materials ordered by the library.

Key Responsibilities

  • Search for bibliographic information and commercial information required to order all documents for the library on specialized suppliers' or publishers' websites.
  • Purchase library goods by credit card in accordance with all relevant policies. Create or upload purchase orders to the Integrated Library System (ILS) so that orders are visible in the public catalog.
  • Receive and validate materials received and perform analysis to determine what should be retained. Record receipt of materials in the integrated library system to update the public catalog.
  • Register invoices in the acquisition module and certify their accuracy. Make payments to suppliers in accordance with established policies and procedures and follow up, including reconciliation of payments; claim and process credits and renewals.
  • Act as a resource to department members and suppliers regarding the acquisition of goods to explain processes, timelines and practices.

Requirements

  • Post-secondary training in Documentation Techniques or Library and Information or equivalent combination of education and work experience.
  • At least one year's experience with an integrated library system, particularly the acquisitions management module. Knowledge of bibliographic tools used to acquire print or electronic documents.
  • Knowledge of accounting principles to evaluate and certify invoice payments.
  • Organizational skills, ability to work effectively under pressure.
  • Attention to detail.
  • Experience in the use of computer systems and software such as word processing, spreadsheets, databases, e-mail and internet.
  • Ability to load, unload and move boxes weighing up to 40 lbs.
  • Bilingualism - French and English (oral and written).