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Payroll Specialist
2 months ago
Job Summary
We are seeking a highly skilled Payroll Specialist to join our team at PHSA. As a Payroll Specialist, you will be responsible for performing a variety of payroll duties, including electronic file transmission of data, calculating and preparing off-cycle cheques, maintaining operating reconciliations, and providing information to staff and outside sources.
Key Responsibilities
- Perform electronic data transfer of time administration system timesheets to Peoplesoft, responding to inquiries related to payroll policies and making corrections and adjustments as required.
- Calculate and prepare off-cycle cheques for adjustments such as vacation, terminations, retirements, and leaves of absence, as well as contract retroactive payments for input to the computerized payroll spreadsheet program.
- Maintain Payroll data, including direct deposit information, voluntary deductions, personal information, and statutory deductions, verifying data has been inputted correctly and ensuring leaves, vacation, and banked time entitlements are accurate.
- Prepare separation certificates for Employment Insurance, complete earnings inquiry reports, and respond to inquiries by telephone from the Employment Insurance Commission.
- Review time records for accuracy in coding and completeness, advising departments of coding errors and making adjustments as required.
- Provide information to staff and external agencies regarding contract provisions on payroll matters, including scheduling, vacation accumulation, sick time, and pay policies, time keeping, and records maintenance, benefits, and banked time entitlements.
- Review and verify accuracy of exception reports, comparing and balancing a variety of reports, and running payroll queries from the HCM system to ensure accuracy.
- Calculate Garnishee and Court Order payments based on regulatory requirements, informing employees of deduction amounts and timing of deductions.
- Review payroll remittance reports and advise Accounts Payable of the timing and amounts owing to various agencies, including Canada Customs and Revenue Agency, Union, Small Claims Court (Garnishees), and Canada Savings Bonds.
- Assist with benefit administration, completing documentation and reconciling benefit deductions and benefit statements to ensure accuracy.
- Prepare and create a variety of reports, including Statistics Canada Report and Year-to-date Balancing Report, compiling information from year-to-date totals, Labour Analysis Reports, and Payroll Journals.
- Prepare and analyze statutory, mandatory, and voluntary deduction reconciliations, providing for payroll, vendor, and/or general ledger adjustments, including related documentation.
- Ensure that assigned employee payroll information is securely maintained, recorded, and filed in an accurate and timely manner.
- Attend and participate in departmental meetings to provide input into items such as changes to policies, procedures, and processes.
Requirements
- Grade 12, successful completion of a recognized payroll course, and three years' recent, related experience, or an equivalent combination of education, training, and experience.
- Ability to communicate effectively both verbally and in writing.
- Ability to deal with others effectively.
- Physical ability to carry out the duties of the position.
- Ability to organize work.
- Ability to operate related equipment.
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada, as per TRC and BC's Declaration on the Rights of Indigenous Peoples Act.
- Knowledge of social, economic, political, and historical realities impacting Indigenous communities and familiarity with Indigenous Cultural Safety and anti-racism and accompanying reports (BC DRIPA, TRC, etc.).
