Project Coordinator

5 days ago


Toronto, Ontario, Canada Jacobs Engineering Group Inc. Full time
Job Description:

As a Submittal Coordinator at Jacobs Engineering Group Inc., you will play a vital role in the coordination of project submittals, ensuring timely delivery and adherence to company standards and contractual requirements. Your primary responsibility will be to work closely with the Project Team, Document Control team, and other stakeholders to receive, review, and send submittals. You will also maintain review comment registers and track submittals to completion within specified timelines.

The ideal candidate will have excellent organizational skills, be highly responsive, and possess strong communication and influencing skills. A background in engineering or a related technical discipline is preferred, along with experience working in capital projects environments or as part of a Project Management Team. Proficiency in Microsoft Suite, particularly Excel and PowerPoint, is essential, while knowledge of contract administration software and project management principles is an asset.

Key Responsibilities:

- Coordinate with Project's Document Control team and other project stakeholders to receive submittals, review suitability, and send comments
- Track submittals to completion within specified timelines, monitoring project schedules for any delays
- Build and maintain excellent relationships with Project Team and stakeholders, including clients and third-party vendors
- Analyze and mitigate risk of delayed submittals and their impact on the project schedule
- Maintain documentation of activities, prepare reports as requested, and contribute to summary reports for Executive Management
- Provide training to Project Delivery Team on contract administration system (e.g. Unifier) and submittal processes

Requirements:

- Bachelor's or Master's degree in an engineering discipline or similar applicable technical field
- 2+ years of experience working in capital projects environments or as part of a Project Management Team
- Knowledge of contract administration software, CM14, and Aconex is desired
- Understanding of project management principles and proficiency in Microsoft Suite, particularly Excel and PowerPoint, are required
- Familiarity with CAD-related software, such as Bentley and Autodesk, is considered an asset
- Excellent written and presentation communication skills, as well as positive influencing skills, are essential for success in this role


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