Executive Support Professional
2 days ago
We are seeking a highly skilled and organized Administrative Support Specialist to join our team. Key responsibilities include:
- Providing high-level administrative support to the Vice President, including preparing and editing communications, coordinating meetings and travel arrangements, and maintaining office supplies and equipment.
- Coordinating department meetings, including staff meetings, outside meeting planning, and recurring and special cross-functional meetings. Taking minutes, tracking action items, and following up on task completions, etc.
- Preparing expense reports, attesting and checking all expense reports submitted for signature, and following through on all documents requiring approvals, including expense reports and processing of invoices.
- Preparing and updating various reports and presentations for the assigned leader, such as meeting agendas/minutes, schedules, project updates/status reports, PowerPoint presentations, charts, graphs, Excel spreadsheets.
Requirements:
- Education: College/University degree in Business Administration.
- Experience: 3-5 years of previous experience in a similar role.
- Competencies: Highly organized, minimal supervision necessary, excellent interpersonal skills and professionalism, excellent oral and written communication skills, strong leadership and interpersonal skills, outstanding computer skills (MS Office: Word, Excel, PowerPoint, Access; Visio; MS Outlook).
- Must be able to maintain confidentiality and exhibit discretion when dealing with both company staff at all levels and outside contacts. Must have and maintain an excellent attendance record.
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