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University Financial Operations Coordinator
2 weeks ago
MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement.
Job Description
We are seeking a Finance and Accounting Technician to join our team within Academic Affairs. Reporting to the Finance Officer, you will provide a range of support services to your portfolio of clients, which include the Faculty of Nursing and the Faculty of Health and Community Studies, ensuring their financial needs are met through tracking, reporting, reconciling financial reporting information, administering project grants, and assisting with other processes as needed.
Key Responsibilities
- Performing reconciliation of financial information and preparing journal entries;
- Preparing reports, pivot tables, and tracking sheets;
- Assisting with operating and capital budgets preparation;
- Answering finance-related staff and vendor inquiries;
- Following financial processes and statements to ensure compliance with professional accounting standards, contractual, legislative obligations, and organizational financial reporting requirements;
- Reviewing and tracking various financial accounting procedures and workflows to ensure that potential problems or concerns are addressed immediately;
- Performing monthly procurement card reconciliation and generating expense reports, ensuring expenditures comply with university policy;
- Preparing and ensuring the accuracy and timely submission of various transactions including fund transfers, journal entries, invoices, and purchase requisitions;
- Preparing and reviewing reports with budget holders, monitors budgets and account balances and investigates discrepancies;
- Performing initial report analysis to support various financial management systems;
- Documenting processes that support efficient transaction flow, appropriate internal control, and compliance with university financial policies, procedures, and timelines;
- Reviewing capital asset requirements with programs and assisting with procurement and management of assets;
- Acting as the contact for computer refresh cycles, maintaining records of computer status, reconciling centralized computer status data with the record, and resolving discrepancies.
Skills
- Strong analytical and problem-solving skills with a keen attention to detail;
- Excellent verbal and written communication skills, for effective communication in writing, in person, and during presentations;
- Excellent organizational and time management skills with the ability to adapt to changing priorities with tight deadlines;
- The ability to work independently as well as within a broader team;
- Knowledge of accounting principles and financial reporting;
- Proficiency with Microsoft Excel and in data analytics;
- The ability to maintain confidentiality and exercise discretion and tact.
Qualifications
- A minimum of a diploma in Finance, Accounting, or a related discipline;
- A minimum of 3 years of related experience;
- Experience processing a variety of financial transactions;
- An equivalent combination of education and experience may be considered.
