Accounting Manager

1 week ago

Mississauga, Ontario, Canada Vaco Full time

About the Company

Vaco is a leading recruitment agency with a strong presence in the Greater Toronto Area. We are seeking an experienced Accounting Manager to join our team.

Job Summary

We are looking for a highly skilled and motivated Accounting Manager to oversee the daily operation of the Head Office Accounting department. The ideal candidate will have 6+ years of progressive corporate accounting and analysis experience, as well as 2+ years of leadership experience.

Key Responsibilities

  • Oversee Shared Services (Head Office Division) accounting and financial reporting activities
  • Review head office departments purchase orders, payment approvals, employee expenses against business plan and approve them within limits of document approval chart
  • Prepare head office departments financial review package, reconciliations and analysis of profit and loss and balance sheet reports for management review
  • Track shared services departments spend (vs budget) monthly, reconcile & investigate differences and work with department leads in explanation of variances and cost control
  • Approve journal entries and account reconciliations prepared by direct reports
  • Manage HOD annual SOX activities
  • Manage the company's Lease accounting GAAP and IFRS monthly transactions, depreciations, reporting and any other related requirements
  • Coordinate with various stakeholders, act as a subject-matter expert and keep up to date with current accounting trends and practices related to Leases
  • Prepare company's annual Pension Plan accounting GAAP and IFRS and related reporting requirements
  • Responsible for HOD month end closing procedures, ensuring accuracy and appropriateness of accruals booked during the month
  • Prepare and coordinate Head Office Division monthly and quarterly reports for PCI consolidation based on CMD Japan and PNA requirements, including actual financial results and rolling forecast
  • Prepare the company's withholding taxes, sales taxes
  • Coordinate income tax return activities with third party consultants on behalf of expatriate employees
  • Oversee the calculation, reconciliation, and timely submission of the company's Brand License Fees
  • Act as a window person and subject-matter expert
  • Assist with taxation audits
  • Coordinate budget activities with staff and department management to prepare Shared Services annual budget for PL, Balance Sheet, and Cash Flow
  • Reviews budget details and anomalies with senior management and department managers to determine appropriateness of department recommendations
  • Communicates and distributes the approved business plans to the department managers, provides information on items excluded from the plan
  • Prepares the budget for Leases and Pension Plan
  • Ensures accuracy of HOD submissions and consistency between various reports
  • Prepares HOD Shared Services allocation to divisions including the RCO company (PCOCA): collects relevant information, reviews allocation methodology and proposes updates as needed, ensures accuracy, collaborates with the divisional Controllers for correct consolidation
  • Reviews design and preparation procedures for the budget and recommends improvement measures when necessary to increase efficiency and consistency amongst business units
  • Oversees the administration of the fixed assets
  • Sets depreciation schedules, approves acquisition, disposal and transfer of fixed assets
  • Coordinates and oversees the preparation of the company's annual Fixed Assets Forecast and Budget
  • Oversees annual physical count, assesses the adherence to the company's policy, proposes and formulates updates as needed and resolves escalated issues
  • Coordinates and responsible for PCI's Payroll accounting administration
  • Provides subject matter expertise and functional guidance to the payroll function as required
  • Assumes the role of the window person for PCI payroll accounting, collaborating with PNA, external (CRA, Service Canada, Service Ontario) and internal stakeholders as needed
  • Reviews and approves year end returns for T4s, Releve 1s, EHT and WSIB
  • Coordinates the generation of biweekly, monthly, annual, and ad hoc accounting chargeback or other output reports and follows up with PEXNA payroll on discrepancies
  • Prepares biweekly payroll and SunLife funding documentation and resolves discrepancies
  • Processes monthly ADP service charges by company code
  • Oversees the year end processing for PCI's Japan Expatriates
  • Reconciles and prepares adjustments for PIER reporting as required
  • Oversees the production of T2200, TP64 and GST year end forms
  • Keeeps up to date on legislative changes or other payroll trends
  • Participates in team resolution of issues
  • Mentors, guides, coaches' staff and ensures staff development that is consistent with the company objectives
  • Ensures continuity of function by cross-training staff as required
  • Participates in hiring, dismissal, performance evaluation, and the resolution of other staff issues
  • Establishes priorities, as re-assigns staff as required
  • Ensures adherence to corporate employment equity objectives
  • Recommends and implements continuous process improvements and procedures by re-engineering them to ensure they meet with changing business environment to obtain maximum efficiency and lowest cost to the organization
  • Leads testing, implementation and documentation activities on new projects as assigned by senior management
  • Identifies areas of risk, recommends appropriate action to ensure smooth and successful implementation of projects
  • Prepares training materials and delivers training to users as appropriate
  • Reviews, interprets, and recommends changes to finance policy and procedures to ensure practices are consistent with policy, and in compliance with SOX, GAAP, other legal and legislative requirements, and that activities are within budget guidelines and consistent with the business plan
  • May be required to present and defend research, results or findings at the Executive level

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