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Business Operations Assistant
2 months ago
About the Role
GFL Environmental is seeking a highly organized and detail-oriented Administrative Coordinator to join our team in the Port Moody office. As an Administrative Coordinator, you will play a critical role in supporting the day-to-day operations of our business.
Key Responsibilities
- Maintain accurate and up-to-date records and files for area personnel and branch management.
- Sort, review, and distribute all incoming and outgoing correspondence, including memos and electronic transmissions.
- Provide final review of invoices prior to submission to clients, ensuring accuracy and attention to detail.
- Investigate and resolve billing discrepancies and provide follow-up as required.
- Prepare and upload invoices into payment portals as defined by clients.
- Assist with monthly billing summaries and financial reports.
- Participate in regular financial reviews to support business strategies.
- Perform other administrative duties as assigned.
Requirements
- Experience in billing, invoicing, and/or payroll is an asset.
- A degree, diploma, or certification in business administration, payroll, or equivalent is an asset.
- Strong computer literacy and proficiency in Microsoft Office applications.
- Experience working with tools such as ETS, OMS, and Workday is an asset.
- Reliable means of transportation to get to the office.
Knowledge, Skills, and Abilities
- Detailed-oriented and ability to maintain a high level of accuracy.
- Comfortable working in a multifaceted and dynamic environment.
- Ability to multitask and balance various priorities.
- Proficient in managing a high volume of invoices daily.
- Excellent communication skills and ability to work in a team environment.
- Self-starter with ability to manage multiple tasks and meet deadlines.
- Proven interpersonal, organizational, analytical, and problem-solving skills.
