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Corporate Law Clerk Specialist
1 month ago
- Manage corporate records, including maintenance of minute books and the corporate entity database.
- Prepare documents for formation and dissolution of entities, filing annual returns filings in Canada and U.S. and drafting minutes/resolutions.
- Prepare organizational resolutions, bylaws, LLC operating agreements and other constating documents.
- Perform various corporate searches and corporate on-line registrations.
- Prepare and complete Canadian securities regulatory filings for public companies on SEDAR, EDGAR and TSX, including with respect to Insider Reporting obligations.
- Draft and/or review legal documents and resolutions and assist with diligence to support acquisitions, dispositions, financings, and corporate and restructuring matters.
- Liaise with internal legal counsel and outside counsel and other internal functional groups.
- Prepare officer certificates and notarial certificates.
- Document flows of funds, including capital contributions, dividends, returns of capital and distributions; transfers of interests; changes to director and officer slates; special approvals; and maintaining organization charts.
- Assist with preparation of public/private company Board and Committee meeting materials, including the preparation of notices, agendas and resolutions.
- Assist with corporate disclosure, compliance activities and regulatory filings.
- Assist treasury teams with bank account opening and KYC requests and requirements.
- Support compliance activities, including assisting with periodic reporting materials and filings.
- Assist with implementation of legal policies, processes and standards, and documenting related compliance process maps.
- Maintain entity lists and organizational structure charts and co-ordinate quarterly with various business groups and operating companies for updates; and prepare quarterly entity list submissions.
- Manage Diligent entities database and CSC portal.
- Assist with preparation of annual disclosures, including Management Information Circulars, Annual Reports, and Annual Information Forms
- Diploma from a recognized Ontario Law Clerk program certified with The Institute of Law Clerks of Ontario (or qualifying legal experience with an outstanding performance record).
- 2-4 years of experience as a corporate law clerk.
- Experience in a law firm or in-house legal department of large public company an asset.
- Comfortable with SEDI, SEDAR, EDGAR and TSX filings.
- Familiar with various Canadian and provincial corporate registry on-line and paper filings and searches and U.S. Secretary of State business entity searches and filings.
- Professionalism and ability to take accountability for providing timely and accurate responses to inquiries from internal and external stakeholders.
- Able to work well under pressure, to manage multiple tasks and take ownership in supporting the team.
- Excellent interpersonal skills and ability to work independently with minimal supervision, as well as in a group alongside all levels and departments of the organization.
- Excellent communication (verbal and written) and organizational skills.
- Proficient in MS Word, Excel, PowerPoint, Visio, iManage and corporate legal records software/database.
We are seeking a highly skilled Corporate Law Clerk to join our team at Linds & Associates Ltd.
