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Chief Executive Officer Support Specialist

2 months ago

Old Toronto, Ontario, Canada Ontario Association of Social Workers (OASW) Full time
Job Description

Executive Assistant to the Chief Executive Officer

OASW is seeking a highly skilled and experienced Executive Assistant to provide administrative support to the Chief Executive Officer. The successful candidate will be responsible for planning and coordinating the CEO's calendar, managing internal and external commitments, and supporting governance-related meetings and committees.

Key Responsibilities

  • Plan and coordinate the CEO's calendar, ensuring timely and effective management of appointments and commitments.
  • Provide administrative support to the CEO, including preparing reports, presentations, and other materials.
  • Manage and coordinate governance-related meetings and committees, including preparing agendas, minutes, and other documentation.
  • Develop and maintain strong relationships with internal and external stakeholders, acting as a representative of the CEO's office.
  • Collect, analyze, and interpret data to support decision-making processes.
  • Monitor and report on key performance indicators (KPIs) related to the CEO's objectives.
  • Support and coordinate Board and Executive meeting logistics, attendance tracking, report and agenda preparation.
  • Assist the CEO in daily administrative tasks, including completing expense reports and arranging complex agendas.
  • Handle office management duties, including ordering supplies and troubleshooting technology problems.
  • Undertake special projects and perform other administrative and business functions as required.

Requirements

  • At least 3 years' experience supporting senior level executives or administration.
  • Exceptional verbal and written English communication skills.
  • Highly organized, and detail-oriented with strong project management skills.
  • Proficiency with Microsoft Office applications.
  • Experience scheduling/running virtual meetings.