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Project Control Coordinator

2 months ago

Ottawa, Ontario, Canada ADGA Group Full time
Project Control Coordinator

ADGA Group is a Canadian-owned and operated defence and security technology company. Our core services include value-added program management, agile software engineering development, and integrated security solutions. As an industry partner to the Canadian Government and Canadian Armed Forces (CAF) for decades, ADGA is actively supporting ongoing and emerging requirements for operational readiness, reconstitution, and modernization.

We are united by our social purpose to create meaningful employment opportunities for veterans of the CAF and RCMP, their families, and fellow citizens who share a passion to contribute to the security and well-being of Canadians.

As a Project Control Coordinator, you will have the opportunity to provide support activities that pertain to the directorate's project coordination and procurement tracker services in the Project Control Office.

Key Responsibilities:
  • Track and report the progress of projects on an ongoing basis, including producing and presenting briefing materials and related documents.
  • Provide coordination support for PCO and project activities.
  • Develop and manage project management document templates, including project management plans, communication plans, procurement strategies, risk register, document management control processes, and SLAs.
  • Enter, track, and manage projects' data into systems such as DRMIS, RDIMS, etc.
  • Participate in and contribute to the procurement program management in PCO.
  • Manage, monitor, track progress of directorate's procurement files, produce status reports, and dashboards to senior management and stakeholders.
  • Use the procurement tracker tool for tracking and documenting issues, developing and maintaining user guides, SOPs, reports, and scheduling meetings.
  • Provide support to project management activities throughout the project's life cycle, including producing and reviewing project documents and costing required for each project approval phase.
  • Collate, synthesize, and summarize project financial data, and prepare financial documents using predefined formats and templates.
  • Plan, recommend, and coordinate project management activities, including financial, planning, and contracting aspects.
  • Coordinate between Project teams and external stakeholders.
  • Provide various administrative support to the section as required, including producing SOPs, templates, booking meetings, onboarding, accounts, and performing any other work-related tasks.
Requirements:
  • Must be eligible for a Secret Level 2 PSPC (Government) security clearance.
  • Must have experience with MS Office (Word, PowerPoint, Excel, Outlook, MS Project, Visio, and Teams).
  • Must be able to demonstrate experience preparing decks for presentations and presenting.
  • Computer skills that would be considered a strong asset: MS SharePoint, Power BI, DRMIS, and RDIMS.
  • 1-2 years of experience working in a project-related role such as a Project Management Officer or Project Control Officer.
  • Experience working with Government procurement processes and experience with DND would be considered a strong asset.
  • Must have proof of an "Undergraduate level university degree" or "College Diploma" in Engineering, Mathematics, Science, Project Management, Business Administration, or a suitable engineering or technical field required to support Land C4ISR.
  • Must have a PMP Certification.
  • Must be able to demonstrate a minimum of 48 months of experience within the last 72 months in each of the following assessment areas:
    • Working with Project Scheduling software such as MS Project for tasks such as schedule creation, progress tracking, resource workload management, and forecasting.
    • Taking minutes of meetings, preparing Records of Decision, and tracking Action Items using business productivity software.
    • Providing administrative support to project teams in the tracking of project deliverables, bring forward items, and meeting tracking and coordination.
    • Preparation of forecasting documents such as task estimates, proposals, cash flow, and expenditure estimates and related materials.
    • Performing cost accounting functions such as tracking of project expenses (travel/claims), verification of invoices.
    • Working with workflow automation and collaboration IT systems such as SharePoint.
Additional Information:

We strongly support a healthy and productive work-life balance. This starts with a flexible approach to work, and policies designed to support employees through their day-to-day routines and major life events. For example, we offer a Maternity/Parental Top-Up (up to 52 weeks) and a Reservist Leave Top-Up (up to 180 days).

ADGA continuously strives to integrate advanced Diversity, Equity & Inclusion (DEI) approaches and practices into our work culture. Our employee-based DEI Committee explores activities and invites discussions that foster an environment where all employees feel valued, respected, and heard.

Above and beyond our commitment to offer a competitive base salary, ADGA has a company-wide profit-sharing plan for all full-time and part-time employees.

We offer a comprehensive benefit program, providing employees with the choice between base or enhanced plans. Depending on the plan, ADGA pays for Health & Dental, a Health Spending Account, Short-Term Disability, an Employee Assistance Program, and a Telemedicine service. Also offered: discounts on gym memberships, 5,000+ perks through Perkoplis, a Deferred Profit Sharing Plan, and access to a wide range of other employee-centric services and savings programs.