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Compensation Specialist

2 months ago


Oakville, Ontario, Canada Halton Healthcare Full time

Job Overview:

Halton Healthcare seeks a skilled Compensation Specialist to join our finance team. In this role, you will be responsible for managing the hospital's payroll processes and ensuring compliance with relevant legislation.

Key Responsibilities:

  • Lead the bi-weekly payroll process, ensuring timely processing of all files to the bank.
  • Reconcile statutory government remittances and prepare unscheduled deductions and payroll adjustments.
  • Liaise with timekeepers and prepare communications regarding payroll.
  • Audit employee file changes and process related adjustments.
  • Provide monthly payroll training for timekeepers and managers.
  • Reconcile and prepare the bi-weekly audit file for review by Payroll Coordinator and Controller.
  • Prepare and balance monthly employee benefit accounts.
  • Complete Payroll month-end close and associated journal entries and account reconciliations.
  • Prepare pre-authorized payments for parking and benefits.
  • Assist the Payroll Manager with annual audits for payroll with external auditors.
  • Reconcile employee pension deductions and liaise with Human Resources and HOOPP regarding pension-related queries.
  • Prepare proper documentation and payments for terminated employees and those on leave of absence.
  • Actively participate in continuous improvement of payroll processes, including project leadership.
  • Liaise with Occupational Health to ensure accurate reporting for STD/LTD claims.
  • Assist with year-end processing and reconciliations.
  • Collaborate with Human Resources and ICT Department on workflow creation, testing, and troubleshooting.
  • Serve as key point of contact for Meditech, ensuring dictionaries are maintained and leading resolution of system issues.
  • Participate in ongoing professional development to maintain current knowledge base related to payroll and related information systems.

Requirements:

  • Possess a Payroll Compliance Practitioner designation or other payroll certifications.
  • Hold a diploma or university degree.
  • Have a minimum of 5-7 years of progressive relevant payroll experience.
  • Preferably have worked in a hospital environment or large government sector not-for-profit organization (NPO).
  • Demonstrate success in a fast-paced, high-complexity, and high-volume work environment.
  • Proven ability to remain solution-oriented when faced with difficult situations.
  • Demonstrated knowledge of financial reporting is required.
  • Techincally competent with experience in large ERP systems and intermediate Microsoft Excel skills, Meditech experience is an asset.
  • Excellent verbal and written communication skills, able to effectively work with all levels of the organization with a customer focus.
  • Ability to work independently with minimal supervision.
  • Innovative, tactful, detail-oriented, and having initiative.
  • Proven analytical and organizational skills, able to organize, prioritize, and multitask in a fast-paced environment.
  • Physically able to sit, stand, walk, occasional lift, and/or carry approximately 20lbs.
  • Satisfactory employment and attendance record.

Benefits:

  • Monday to Friday hour days.
  • $72,172 to $92,715 annually salary range.