Strategic Policy Advisor

2 months ago

Toronto, Ontario, Canada City of Toronto Full time
Job Summary

We are seeking a highly skilled and experienced Strategic Policy Advisor to join our team at the City of Toronto. As a key member of our policy team, you will provide senior-level strategic advice to our General Manager and senior management team, and represent the General Manager on divisional, cluster, and corporate initiatives and projects.

Key Responsibilities
  • Develop and Implement Policy Plans: Develop and implement detailed plans and recommend policies regarding program-specific requirements.
  • Manage Projects: Manage assigned projects, ensuring effective teamwork and communication, high standards of work quality, and organizational performance and continuous learning.
  • Coordinate Staff Reports: Coordinate and review staff reports to Council, ensuring reports meet corporate standards and processes for approval.
  • Maintain Knowledge of Corporate Initiatives: Maintain working knowledge of corporate initiatives and inform the General Manager of divisional responsibilities and/or alignment opportunities.
  • Conduct Research: Conduct research into assigned areas, ensuring that such research takes into account developments within the field, corporate policies and practices, legislation, and initiatives by other levels of government.
  • Control Project Expenditures: Ensure that project expenditures are controlled and maintained within approved budget limitations.
  • Support the General Manager: Support the General Manager in addressing ongoing and emerging issues and priorities for the Division to ensure timely delivery of services and special projects.
  • Provide Strategic Policy Advice: Provide senior-level strategic policy advice and operational support on complex and contentious issues to the General Manager and the senior management team.
  • Develop Policy Options: Develop policy options and divisional practices and procedures that ensure the Division is in full compliance with corporate requirements.
  • Lead Projects: Lead and manage assigned projects related to divisional/cluster/corporate strategies and issues assigned by the General Manager and the senior management team, applying sound project management methodologies and ensuring effective teamwork and communication, and high standards of work quality.
  • Develop Communication Strategies: Lead by chairing the Division's communication and marketing committee in the development and maintenance of a creative, cross-divisional social media strategy.
  • Draft Responses: Draft responses, speaking notes, and messages from the General Manager regarding various issues.
  • Manage Major Projects: Manage the development and delivery of major multi-stakeholder projects and programs associated with the delivery and implementation of childcare services related to provincial legislation and guidelines.
  • Establish Working Relationships: Establish an effective and collaborative working relationship with the Division's senior management team, managers, and project managers, staff from other City divisions, and external stakeholders.
  • Liaise with Political Representatives: Liaise with political representatives on behalf of the General Manager and respond to political enquiries.
  • Prepare Agenda Items: Prepare agenda items and reports, and attend Council meetings to monitor Council directives and impact to divisional programs and services.
  • Act as Main Point of Contact: Act as the main point of contact for the General Manager related to all general matters of interest affecting the Division.
  • Represent the Division: Act as the divisional representative on cluster or corporate teams for Toronto Public Service initiatives, labour disruption planning, etc., as assigned by the General Manager.
  • Resolve Policy and Administrative Issues: Resolve policy and administrative issues on behalf of the General Manager by liaising with senior staff across the organization.
  • Identify Emerging Issues: Identify emerging issues and respond to opportunities or unplanned events.
  • Maintain Knowledge of Current Issues: Maintain a continuous and thorough knowledge of current corporate and other divisions' issues and initiatives.
  • Represent the Division on Corporate Campaigns: Represent the Division on corporate campaigns.
Requirements
  • Post-Secondary Education: Post-secondary education in Public Policy and Administration or a related field, in addition to considerable experience working in a public sector or large not-for-profit organization, or an approved equivalent combination of education and related experience.
  • Experience in Strategic Policy and Planning: Considerable experience in strategic policy and planning, preferably within a government setting or a large not-for-profit organization, supported by excellent analytical skills with the ability to effectively identify barriers, and areas for improvement, propose solutions, and implement recommendations.
  • Experience Preparing Complex Reports: Considerable experience preparing complex reports, briefings, and correspondence for senior management in order to inform decision-making.
  • Experience Working with Stakeholders: Experience working with community service and support agencies, politicians, and various stakeholders from all levels of government, coupled with political acuity and judgment in order to establish partnerships and effective working relationships.
  • Advanced Knowledge of Software: Advanced knowledge of, and ability to work with, MS Word, Excel, PowerPoint, and other software packages and programming languages currently used to collect, analyze, and report research data; SAS is an asset.
  • Understanding of City Governance: Thorough understanding of the City's governance structure (e.g. Council and committees), legislative framework, and decision-making processes, as well as intergovernmental relationships and protocols.
  • Mediation, Negotiation, and Facilitation Skills: Well-developed mediation, negotiation, and facilitation skills at a senior level to provide leadership and gain consensus on competing priorities, with the ability to impact and influence others.
  • Excellent Communication Skills: Excellent oral and written communications skills to prepare written materials and communicate information clearly and simply, along with knowledge of social media.
  • Familiarity with Legislation: Familiarity with legislation and policies governing the planning, funding, and delivery of childcare, including Ontario Statutes, such as Occupational Health and Safety Act, Day Nurseries Act, Labour Relations Act, applicable collective agreements, in addition to other relevant legislation governing childcare.
  • Knowledge of Current Issues and Trends: Sound knowledge of current issues and trends in the children's services field and delivery of community service to advise and debrief the senior management team.

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