Judicial Clerk/Senior Judicial Clerk

4 weeks ago

Calgary, Alberta, Canada Government of Alberta Full time
Job Title: Judicial Clerk/Senior Judicial Clerk

Job Summary:

We are seeking a highly organized and detail-oriented Judicial Clerk/Senior Judicial Clerk to join our team. As a Judicial Clerk, you will be responsible for providing administrative support to the court, including managing court records, coordinating court proceedings, and providing assistance to the public and legal community.

Key Responsibilities:

  • Organize and manage administrative processes within the courtroom, including court records and proceedings.
  • Maintain the decorum of the court and ensure a smooth and efficient court process.
  • Enter and manage exhibits entered into the record.
  • Liaise with judiciary, lawyers, police, and the general public, including explaining court documentation.
  • Review and file documents in adherence with the Alberta Rules of Court and various Provincial and Federal statutes.
  • Provide assistance to the public and legal community at the counter and on the phone.
  • Perform general office duties, including telephone, scanning, fax, and incoming mail.
  • Data entry, production, and processing of all civil and criminal court orders.
  • Exercise your role as a non-presiding Justice of the Peace, by conducting administrative bail releases, explaining terms of release to offenders in custody, and completing bail assignments.
  • Commissioner of Oaths duties, by conducting oaths and affirmations.
  • Manage various databases and programs.
  • Facilitate multiple forms of appearances, including in-person or web-based technologies.

Qualifications:

Judicial Clerk: A high school diploma plus a minimum of six months of workplace experience.

Senior Judicial Clerk: A high school diploma plus a minimum of two years of related experience, including 18 months of directly related experience as a Judicial Clerk, as well as the successful completion of the departmental para-legal program.

Only candidates possessing Judicial Clerk experience may be considered at the higher classification level and salary.

Equivalency: Related experience or education considered on the basis of one year of experience for one year of education or one year of education for one year of experience.

Related experience that will be considered includes:

  • Experience as a Court or Counter Clerk.
  • Experience in an administrative role working in a Courthouse.
  • Experience working in a legal environment in roles such as a Paralegal, Legal Assistant, or Administrative Support.
  • Experience in office administration.
  • Experience in administrative support.
  • Experience working in a customer service role where you had to de-escalate situations.
  • Experience handling cash or accepting payments in roles such as a cashier or clerk.

Assets and Preferences:

Experience as a Judicial Clerk or Legal Assistant/Paralegal is preferred.

A Legal Assistant or Paralegal Certificate or Diploma is considered an asset.

Experience with Civil and Sheriff Entry System (CASES), the Justice On-Line Information Network (JOIN), or with the digital recording system (FTR) are assets.

Experience handling cash or accepting payment from clients as a cashier, or at a counter at a registry or bank will be considered an asset.

Experience using cloud-based conferencing technology will be considered an asset.

Experience working for at least six months in a bi-lingual customer service or administrative role will be considered an asset.

Experience using digital or cloud-based filing systems.

This position may require the successful candidate to obtain a Non-Presiding Justice of the Peace appointment. Canadian citizenship is required in order to obtain a Non-Presiding Justice of the Peace appointment. A Commissioner for Oath appointment may also be required.

Candidates may be tested to confirm proficiency and accuracy with basic keyboarding skills. A minimum 35 words per minute typing speed is required.

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