Executive Support Specialist

3 weeks ago


Vaughan, Ontario, Canada Circle K Woodbridge Full time
Job Description

We are seeking a highly organized and detail-oriented Executive Support Specialist to join our team at Circle K Woodbridge.

Key Responsibilities:
  • Determine and establish office procedures and routines that drive efficiency and productivity.
  • Schedule appointments and confirm with relevant parties, ensuring seamless coordination.
  • Manage incoming calls, relay messages, and respond to electronic inquiries in a timely and professional manner.
  • Order office supplies, maintain inventory, and implement systems for efficient storage and retrieval.
  • Greet visitors, direct them to contacts or service areas, and provide exceptional customer service.
  • Set up and maintain manual and computerized information filing systems, ensuring easy access to critical documents.
  • Type, proofread, and finalize correspondence, forms, and other documents with precision and accuracy.
  • Plan, organize, direct, control, and evaluate daily operations, identifying areas for improvement and implementing solutions.
Work Environment and Requirements:
  • Ability to work independently with minimal supervision.
  • Capacity to thrive under pressure while maintaining attention to detail.
Personal Qualities and Suitability:
  • Excellent multitasking skills, with the ability to prioritize tasks effectively.
  • Superb oral communication skills, with the capacity to articulate ideas clearly and concisely.
  • Strong written communication skills, with the ability to draft compelling content.
  • Organizational skills, with the ability to manage multiple projects simultaneously.
Compensation and Benefits:

We offer a competitive salary of $45,000 - $55,000 per year, depending on experience. Additionally, our benefits package includes comprehensive health insurance, paid time off, and opportunities for professional growth and development.



  • Vaughan, Ontario, Canada Kristofoam Industries Inc. Full time

    We are seeking an Executive Support Specialist to join Kristofoam Industries Inc. team. The successful candidate will provide administrative support to our executives, ensuring seamless day-to-day operations.The ideal candidate will have a high school diploma and at least 1 year of experience in an administrative role. Proficiency in Microsoft Office and...


  • Vaughan, Ontario, Canada PARAMOUNT Full time

    About the RoleWe are seeking a highly skilled Executive Support Specialist to join our team at PARAMOUNT. In this dynamic role, you will provide administrative support to our executives and teams, ensuring seamless day-to-day operations.


  • Vaughan, Ontario, Canada New Age Granite And Marble Ltd. Full time

    About New Age Granite And Marble Ltd.We are a dynamic organization that offers an exciting opportunity for an Executive Support Specialist to join our team. This role will be instrumental in providing administrative support to our executives and contributing to the smooth operation of our business.


  • Vaughan, Ontario, Canada Magnum Fire Protection Inc. Full time

    About the RoleWe are seeking an experienced Executive Support Specialist to join our team at Magnum Fire Protection Inc.The ideal candidate will have a strong background in administrative support and be able to provide high-level assistance to our executives.


  • Vaughan, Ontario, Canada Tannex Full time

    About the RoleWe are seeking an Executive Support Specialist to join our team at Tannex. In this role, you will provide high-level administrative support to our executives and play a key part in ensuring the smooth operation of our organization.Key ResponsibilitiesOffice Administration: Provide administrative support to our executives, including scheduling...


  • Vaughan, Ontario, Canada EXOD International Full time

    At EXOD International, we are seeking an experienced Executive Support Specialist to join our team. This is a permanent position working 30 to 44 hours per week.This role offers an attractive salary of $**45,000 - $60,000 per year**, depending on experience and qualifications. As an Executive Support Specialist, you will be responsible for arranging and...


  • Vaughan, Ontario, Canada Tannex Full time

    Job Title: Executive Support SpecialistWe are seeking an experienced and organized individual to fill the role of Executive Support Specialist at Tannex.About the RoleThis is a permanent full-time position working 37.5 hours per week in a fast-paced environment with tight deadlines.ResponsibilitiesProvide administrative support to senior executives and...


  • Vaughan, Ontario, Canada Waterford Executive Full time

    Waterford Executive is seeking a CNC Mill Operations Specialist to join our team in the Concord area.About the RoleThe successful candidate will be responsible for setting up and operating CNC Mill machines, ensuring optimal performance and productivity. Key duties include aligning vises and fixtures, indicating part positions, and modifying programs as...


  • Vaughan, Ontario, Canada Humbersys Consultancy Services Inc Full time

    At Humbersys Consultancy Services Inc, we are seeking an exceptional Executive Support Specialist to join our team. This is a permanent position with 30-35 hours of work per week.About the RoleThe ideal candidate will have strong administrative skills, excellent communication, and organizational abilities. As an Executive Support Specialist, you will provide...


  • Vaughan, Ontario, Canada Anvi Services Ltd. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Executive Support Specialist to join our team at Anvi Services Ltd. In this role, you will provide administrative support to our executives, ensuring the smooth operation of daily tasks and activities.Key ResponsibilitiesAdministrative Support: Provide high-level administrative support to...


  • Vaughan, Ontario, Canada FINE HOME STAGING INC. Full time

    About UsFine Home Staging Inc. is a dynamic organization dedicated to delivering exceptional results in our field.Job Title: Executive Support SpecialistAbout the RoleWe are seeking an organized and detail-oriented Executive Support Specialist to join our team. In this role, you will provide administrative support to our leadership team, ensuring seamless...


  • Vaughan, Ontario, Canada Shabad Transport Inc. Full time

    We are seeking a highly organized and detail-oriented Executive Support Specialist to join our team at Shabad Transport Inc. in Administrative role.About the JobThis is a permanent full-time position with 40 hours of work per week, offering a competitive salary and comprehensive benefits package.Job Description:The Executive Support Specialist will be...


  • Vaughan, Ontario, Canada YST Auto Ltd. Full time

    About the RoleWe are seeking an experienced Executive Support Specialist to join our team at YST Auto Ltd. The successful candidate will be responsible for providing administrative support to senior management, ensuring seamless daily operations, and contributing to the success of our organization.Key ResponsibilitiesProvide high-level administrative support...


  • Vaughan, Ontario, Canada High Class R Inc Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Executive Support Specialist to join our team at High Class R Inc. This role will provide administrative support to our senior executives, ensuring seamless day-to-day operations.About the RoleThis is a permanent full-time position with 30 hours of work per week.The salary for this role is...


  • Vaughan, Ontario, Canada Waterford Executive Full time

    Join Waterford Executive in Concord, where we are seeking a skilled Machining Operations Specialist to lead our manufacturing team. This is an exciting opportunity for a highly motivated individual to work with cutting-edge technology and contribute to the success of our company.About the RoleWe are looking for a talented CNC Mill Setup...


  • Vaughan, Ontario, Canada J & F SEAFOOD CORP. Full time

    Job Title: Executive Administrative Support SpecialistWe are seeking an experienced Executive Administrative Support Specialist to join our team at J & F SEAFOOD CORP. in a full-time, permanent position.Job Description:The successful candidate will provide high-level administrative support to our management team, ensuring seamless day-to-day operations and...


  • Vaughan, Ontario, Canada Ideal Jobs employment inc Full time

    About the RoleWe are seeking an Executive Support Specialist to join our team at Ideal Jobs employment inc. In this role, you will provide administrative support to our executives and contribute to the smooth operation of the office.Key ResponsibilitiesAdministrative Tasks: Coordinate the flow of information within the team, open and distribute mail and...


  • Vaughan, Ontario, Canada ATA Immigration Services Inc. Full time

    Job DescriptionWe are seeking an organized and detail-oriented Executive Support Specialist to join our team at ATA Immigration Services Inc.This is a permanent, part-time position with 30 hours of work per week.About the RoleThe successful candidate will provide high-level administrative support to our executives, ensuring seamless day-to-day...


  • Vaughan, Ontario, Canada nolaSalon Full time

    About nolaSalonnolaSalon is a dynamic and innovative company that values exceptional administrative support.Salary InformationWe are offering a competitive salary of $45,000 - $55,000 per year, depending on experience.Job DescriptionThe Executive Support Specialist will be responsible for providing top-notch administrative support to our team. This includes...


  • Vaughan, Ontario, Canada Delsan-AIM inc. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Executive Administrative Support Specialist to join our team at Delsan-AIM inc. In this role, you will provide administrative support to senior management and other teams as needed.The ideal candidate will have excellent communication and organizational skills, with the ability to multitask...