Senior Payroll Clerk Position

1 week ago

Chilliwack, Canada School District #33 (Chilliwack) Full time

Job Summary: We are seeking a highly skilled Payroll Clerk to join our team at School District #33 (Chilliwack). The successful candidate will be responsible for performing payroll and related functions for all employee groups, maintaining up-to-date knowledge of retirement requirements, and working cooperatively with other employees and external agencies.

Duties and Responsibilities:

  • Inputs and retrieves data on the computer, including information relating to new employees, changes in employee status, and hours worked.
  • Distributes, collects, and ensures accuracy of timesheets, calculates overtime rates, compensatory time, acting pay, and other necessary adjustments.
  • Generates pay calculations, produces payroll registers, and completes payroll.
  • In consultation with Human Resources, responsible for paying the correct number of people.
  • Maintains an up-to-date knowledge of employee contracts and collective agreements.
  • Maintains records and makes necessary adjustments for items such as sick leave, increments, absentees, income tax, and Workers' Compensation Board.
  • Upon the death of an employee, advises family members of benefits, including life insurance and pension.
  • Meets with employees to advise them of their retirement options, certifies required documents, explains benefit coverage, and submits completed forms to Superannuation.
  • Calculates and ensures accuracy of pension buy-back applications.
  • Provides a detailed sick leave, earnings, and pension contribution report for salary indemnity plans.
  • Assists employees in completing LTD/CPP (Disability) applications, provides all necessary documentation to the carrier.
  • Reconciles benefit billings to payroll records and general ledger accounts, and forwards to Accounts Payable.
  • Distributes and collects absentee reports for teachers.
  • Answers inquiries and relays messages to and from staff, external agencies, and the public by computer, telephone, mail, facsimile, Internet, or in person.
  • Prepares various reports, such as pension reports, Records of Employment, requests for payroll information, and Revenue Canada summaries.
  • Reconciles and generates Year End Procedures, including T4's, T4A's, and Annual Pension Report.
  • Calculates payouts, such as sick leave, vacation, and retirement benefits.
  • Distributes information and forms for Canada Savings Bonds and R.R.S.P.'s, calculates and sets up deductions.
  • Calculates and sets up deductions for computer purchases.
  • Completes detailed information for I.C.B.C. claims.
  • Completes payroll information required for W.C.B. claims.
  • Calculates and codes leave of absence applications to be billed or distributed to proper accounts.
  • Files and maintains a variety of materials, such as timesheets, payroll reports, and memoranda.
  • Duplicates, sorts, collates, and staples materials.
  • Shreds material.
  • Lifts and moves office and paper supplies.
  • Performs other clerical or emergent duties.

Equipment Used:

  • Computer, telephone, calculator, facsimile machine, photocopier, and other office-related equipment.

Required Knowledge, Ability, Skills:

  • High school diploma or equivalent.
  • Over two years' up to and including three years' experience in a computerized, unionized payroll and human resources environment.
  • Successful completion of the Payroll Administration course offered by the Canadian Payroll Association of at least one year, to Level Two.
  • Proficient in numeric keypad skills.
  • Keyboarding speed of 50 words per minute.
  • Intermediate level bookkeeping skills.
  • Intermediate knowledge of database and spreadsheet computer functions.
  • Ability to work with constant interruptions.
  • Ability to maintain close attention to detail for periods of sustained duration and to meet deadlines.
  • Ability to use tact and diplomacy when handling contacts of a difficult or specialized nature, for the discussion and resolution of problems by presenting or obtaining detailed information in contacts with staff and family members.
  • Ability to perform individually and as part of a team.
  • Ability to effectively communicate both verbally and in writing.
  • Ability to plan and schedule work and organize the workload effectively.

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