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Document Control Specialist

2 months ago

Vald'Or, Quebec, Canada WSP Canada Full time
About the Role

We are seeking a highly organized and detail-oriented Document Control Specialist to join our team at WSP Canada. As a key member of our Industrial and Mining division, you will be responsible for ensuring the accuracy and completeness of project documentation.

Key Responsibilities
  • Develop and implement document control plans, including matrices;
  • Establish and maintain document control procedures and ensure compliance;
  • Manage and control all project documents, including drawings, specifications, and reports;
  • Assist in the management and coordination of deliverables;
  • Develop and maintain a document tracking system;
  • Classify and distribute project documents, both electronically and on various exchange platforms;
  • Manage electronic document management systems and actively participate in continuous improvement initiatives;
  • Ensure the quality of documentation and adherence to established document standards;
  • Receive and track supplier documents;
  • Record, update, store, and make available to various internal and external stakeholders the necessary documents for project execution;
  • Ensure timely production of documents and manage delays;
  • Ensure the availability of a complete and validated final version of project documentation at the end of the project;
  • Prepare the transfer of technical documentation for archiving in the company's central system;
  • Be a resource person for staff on document management-related matters.
Requirements
  • Diploma in Document Technology or equivalent and relevant experience;
  • Minimum 2 years of experience in document control;
  • Proficiency in a document management system (e.g., Sharepoint, BIM 360);
  • Excellent knowledge of the Microsoft Office suite;
  • Ability to learn new software (Windows OS/PC environment);
  • Excellent communication skills, both written and verbal;
  • Familiarity with project management systems and processes;
  • Excellent interpersonal skills;
  • Ability to work with a high degree of autonomy, rigor, and discretion;
  • Strong analytical and problem-solving skills;
  • Flexibility and adaptability;
  • Dynamism and proactivity;
  • Well-developed organizational skills;
  • Ability to work effectively in a team environment.
About WSP Canada

WSP Canada is one of the world's leading professional services firms. Our purpose is to future-proof our cities and environments. We have over 65,000 team members across the globe, with 12,000+ people in Canada working on a wide range of projects, from environmental remediation to urban planning, engineering iconic buildings, and designing sustainable transportation networks.

We value our people and our reputation, are locally dedicated with international scale, future-focused, and challenge the status quo. We foster collaboration in everything we do and have an empowering culture and hold ourselves accountable.

We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. WSP is committed to the principles of employment equity. Only the candidates selected will be contacted. WSP does not accept unsolicited resumes from agencies.