Professional Paralegal Assistant

6 days ago

Montreal, Quebec, Canada Recrute Action Full time
Job Overview

We are seeking a highly skilled and organized Professional Paralegal Assistant to support our legal team in a fast-paced professional services environment. This position is ideal for someone who excels at managing multiple tasks efficiently while maintaining high standards of accuracy and compliance.

What We Offer:

• Estimated Annual Salary: $65,000-$75,000 based on experience and location.

• Permanent, full-time employment (35 hours per week, 5-day work week).

• Comprehensive group insurance coverage starting from day one, fully paid by the employer for employees and their dependents: life insurance, accidental death and dismemberment, prescription drugs, dental care, vision care, extended health care, travel insurance, and disability insurance.

• Employer contribution of 5% to the Registered Retirement Savings Plan (RRSP).

• 4 to 5 weeks of paid vacation and leave per year.

• Unlimited personal days.

• 11 statutory holidays and 1 floating holiday.

• Health and wellness programs: employee and family assistance program, mental health support program, and telemedicine.

• $1,000 for reimbursement of wellness-related expenses.

• Training and education program providing up to $1,000 per year.

• Firm committed to community giving and offering pro bono legal services.

• Multiple annual social events and activities.

• Corporate discounts on various products and services.

Responsibilities:

• Draft correspondence and prepare, revise legal documents using industry-standard software tools.

• Manage deadlines, schedule meetings, appointments, and update lawyers' calendars to ensure seamless workflow.

• Organize business trips for lawyers, including making necessary reservations and arrangements.

• Revise and proofread documents for grammar, formatting, legal compliance, and alignment with the firm's visual identity.

• Manage files, documents, and folders using storage and archiving tools like NetDocuments, Closing Folders, and Sharefile.

• Assist lawyers with business development projects and maintain the professional contacts database to ensure effective networking.

• Process time entries, expenses, and assist with opening files to facilitate smooth financial management.

• Liaise with clients, colleagues, support departments (including the Business Centre), and external parties to provide exceptional customer service.

• Collaborate with billing specialists to follow up on lawyer billing matters and ensure timely payments.

• Transcribe dictations, audio notes, and other recordings accurately and efficiently.

• Perform document comparison (markups) to identify changes and discrepancies.

• Participate in onboarding new team members to ensure a smooth transition and comprehensive training.

Requirements:

• Attestation of Collegial Studies (ACS) in legal secretarial studies or Diploma of Collegial Studies (DCS) in office systems technology; Diploma of Collegial Studies (DCS) in paralegal technology would be an asset.

• 3 to 5 years of relevant experience, ideally within a professional services firm required.

• Proficiency in Microsoft Office Suite, including Microsoft Word and PowerPoint.

• Experience with transcribing voice memos; knowledge of BigHand is an asset.

• Strong organizational skills, attention to detail, and a collaborative mindset.

• High motivation, proactivity, and ability to anticipate needs.

• Capable of managing multiple priorities and working within tight deadlines.

• Independence, discretion, critical thinking, and good judgment.

• Strong level of French (oral and written) to support clients in both languages.

• Professional proficiency in English (oral and written) to support clients in both languages.

  • Paralegal Specialist

    4 weeks ago

    Montreal, Quebec, Canada National Bank Full time

    Job Summary: We are seeking a highly skilled Paralegal to join our team at National Bank. The successful candidate will be responsible for ensuring seamless coordination of transactional activities, providing administrative support to the legal team, and proactively assisting internal legal counsel in drafting legal agreements.About the Role: As a Paralegal...

  • Corporate Paralegal

    2 weeks ago

    Montreal, Quebec, Canada McMillan Full time

    About the RoleWe are seeking an experienced Corporate Paralegal to join our team at McMillan. As a key member of our legal services team, you will be working closely with our lawyers, clients, and other legal professionals to deliver high-quality legal services.Key ResponsibilitiesConduct minute book reviews and drafting required updating documents.Assist...

  • Corporate Paralegal Specialist

    1 month ago

    Montreal, Quebec, Canada McMillan Full time

    About the RoleWe are seeking a highly skilled Corporate Paralegal to join our team at McMillan. As a key member of our legal services team, you will work closely with our lawyers, clients, and other legal professionals to deliver high-quality services to our clients.Key ResponsibilitiesAssist with complex corporate transactions and reorganizations, including...

  • Senior Corporate Paralegal

    6 days ago

    Montreal, Quebec, Canada KPMG-Canada Full time

    OverviewKPMG Canada is a leading professional services firm that provides audit, tax, and advisory services to clients across various industries. We are currently seeking a skilled Senior Corporate Paralegal to join our team in Montreal.Job DescriptionThe ideal candidate will have at least seven years of experience as a corporate law paralegal and a...

  • Paralegal Financial Services Specialist

    3 weeks ago

    Montreal, Quebec, Canada Groupe Montpetit Full time

    Groupe Montpetit Job OpportunityWe are seeking a motivated Paralegal to join our team in commercial transactions. As a Paralegal, you will collaborate with a legal team and interact with colleagues, clients, and third parties across Canada.Key Responsibilities:Perform searches in various registers, such as the Registre des entreprises (REQ), Land register,...

  • Corporate Paralegal Specialist

    1 week ago

    Montreal, Quebec, Canada KPMG-Canada Full time

    About the RoleWe are seeking a highly skilled Corporate Paralegal Specialist to join our team at KPMG in Canada. As a key member of our corporate law group, you will be responsible for providing exceptional support to lawyers and clients alike.Company OverviewKPMG in Canada is a leading professional services firm that provides audit, tax, and advisory...

  • Experienced Legal Paralegal for Litigation Practice

    2 weeks ago

    Montreal, Quebec, Canada KPMG-Canada Full time

    Litigation Paralegal Opportunity at KPMG CanadaWe are seeking a highly skilled and experienced paralegal to join our litigation practice in Montreal. As a key member of our team, you will provide critical support to our partners and lawyers with document processing, client service, and administrative tasks.Key ResponsibilitiesProcess, edit, and proofread...

  • Senior Paralegal Specialist

    6 days ago

    Montreal, Quebec, Canada National Bank Full time

    Job Description:In the dynamic legal department at National Bank, we seek a skilled Paralegal to join our team. This role is an exceptional opportunity for a professional with expertise in commercial finance and secured transactions.About Us:National Bank's Capital Markets and Treasury Risk Management sector operates globally, comprising seven lawyers who...

  • Corporate Real Estate Paralegal, Montreal Office

    6 days ago

    Montreal, Quebec, Canada Bennett Jones Full time

    Bennett Jones is a leading business law firm in Canada, consistently ranked as one of the best employers. Our firm offers a unique opportunity for experienced paralegals to join our team in the corporate real estate and financial services group.Job DescriptionWe are seeking a highly skilled bilingual paralegal to support our lawyers in Montreal. The...

  • Bilingual Paralegal

    4 weeks ago

    Montreal, Quebec, Canada Bennett Jones Full time

    Bennett Jones is a leading business law firm in Canada, recognized as a Best Employer for 23 years. We are seeking a highly skilled bilingual paralegal to join our corporate, real estate and financial services group in our Montréal office.The Role:We are looking for an experienced paralegal to assist our team of lawyers in their real estate and...

  • Senior Paralegal Litigation Specialist

    1 month ago

    Montreal, Quebec, Canada KPMG-Canada Full time

    OverviewWe are seeking an experienced legal paralegal to join our litigation practice in Montreal. This role will support three partners and five lawyers with document processing and client service responsibilities. The successful candidate will demonstrate initiative, attention to detail and organizational skills, with a desire to be part of a...

  • Bilingual Paralegal for Corporate, Real Estate and Financial Services Group

    4 weeks ago

    Montreal, Quebec, Canada Bennett Jones Full time

    Bennett Jones is a leading business law firm with a strong presence in Canada and New York. We are currently seeking an experienced bilingual paralegal to join our corporate, real estate and financial services group in our Montréal office.The Role:We are looking for a highly skilled paralegal to assist our team of lawyers in their real estate and...

  • Business Law Assistant

    1 month ago

    Montreal, Quebec, Canada McMillan Full time

    Join Our Team as a Legal Administrative Assistant in Business LawWe are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our Business Law team in Montreal. As a key member of our team, you will provide administrative support to our lawyers and law clerks/paralegals, ensuring the smooth operation of our office.Key...

  • Paralegal (Hybrid) - Transactional Activities Coordinator

    4 weeks ago

    Montreal, Quebec, Canada National Bank Full time

    Job SummaryWe are seeking a highly skilled Paralegal (Hybrid) to join our team at National Bank. As a key member of our Capital Markets and Treasury Risk Management sector, you will play a vital role in ensuring seamless coordination of transactional activities with internal legal counsel, the front office, and operations teams.Key ResponsibilitiesCoordinate...

  • Paralegal (Hybrid) - Transactional Support Specialist

    4 weeks ago

    Montreal, Quebec, Canada National Bank Full time

    Job Summary: We are seeking a highly skilled Paralegal (Hybrid) to join our team at National Bank. As a key member of our Capital Markets and Treasury Risk Management sector, you will play a crucial role in ensuring seamless coordination of transactional activities with internal legal counsel, the front office, and operations teams. Your Key...

  • Corporate Paralegal with Real Estate and Financial Services Expertise

    1 week ago

    Montreal, Quebec, Canada Bennett Jones Full time

    Job DescriptionWe are seeking an experienced corporate paralegal to join our team in Montreal. The successful candidate will provide support to our lawyers in the real estate and financial services group, conducting research, analyzing data, and preparing legal documents.Key ResponsibilitiesConduct searches of public databases, including corporates Canada,...

  • Paralegal de soutien administratif et juridique

    4 weeks ago

    Montreal, Quebec, Canada Sonder Full time

    Opportunité de carrièreNous sommes à la recherche d'un paralegal expérimenté pour rejoindre notre équipe juridique à Sonder. En tant que membre de notre équipe, vous serez chargé de fournir un soutien administratif et juridique à notre équipe juridique, ainsi que de gérer les contrats et la propriété.ResponsabilitésFournir un soutien...

  • Parajuriste / Paralegal

    1 month ago

    Montreal, Quebec, Canada Parkland Full time

    Opportunité de carrière Nous recherchons un Parajuriste / Paralegal pour rejoindre notre équipe juridique à Parkland. Vous serez responsable de la gestion des baux, des titres et des contrats pour les propriétés détenues par Parkland. Vous travaillerez en étroite collaboration avec les départements juridiques et commerciaux pour fournir des conseils...

  • Business Law Administrative Assistant

    4 weeks ago

    Montreal, Quebec, Canada McMillan Full time

    Unlock Your PotentialMcMillan is seeking a highly skilled Legal Administrative Assistant to join our Business Law team in Montreal. As a key member of our team, you will play a vital role in managing legal and administrative aspects to support our lawyers and law clerks/paralegals.Key ResponsibilitiesSupport the day-to-day requirements of our Partner and...

  • Professional Financial Lawyer for National Bank

    6 days ago

    Montreal, Quebec, Canada National Bank Full time

    Transforming Careers in LawNational Bank is seeking a highly skilled Senior Legal Advisor to join its Capital Markets and Treasury Risk Management sector. This dynamic role offers an exciting opportunity to work with a talented team of lawyers, paralegals, and technical advisors across multiple locations.About the RoleThis challenging position requires a...